The Mom Project · 13 hours ago
Remote Executive Assistant to Founder / CEO
United States
Contract
Remote
Mid Level
$30/hr - $30/hr
3+ years expThe Mom Project is a boutique agency seeking a Remote Executive Assistant to support the Founder/CEO. The role involves optimizing operations, managing communications, and ensuring the executive's schedule is protected and organized for maximum efficiency.
Career PlanningCommunitiesHuman ResourcesMarketplaceRecruitingWomen's
No H1B
Responsibilities
Serve as the executive’s key partner in optimizing operations and processes – protecting their time, streamlining priorities, and enabling focus
Prioritize and filter incoming communications to ensure the executive focuses on the most critical items
Protect the Client’s schedule, safeguarding time for deep focus and ensuring there is adequate space for meetings as well as dedicated time for task completion
Develop and maintain clear SOPs that standardize internal practices, drive efficiency, and facilitate smooth onboarding and training
Manage and maintain digital platforms, ensuring seamless integrations and a file organization structure that supports long-term scalability and future growth of the company
Create regular progress reports that highlight key results, outline resolved items, and call attention to pending follow-ups
Join weekly syncs with the executive and/or leadership team to maintain clarity on strategic direction and key initiatives
Create well-structured meeting prep materials, including agendas and recaps, ensuring the client is well-prepared in advance and supported with timely follow-ups
Qualification
Required
Based in the United States
3+ years experience as an Executive Assistant or experience in Operations
3+ years experience working in a remote setting
Available daily (Mon-Fri) during business hours in your respective time zone, and able to dedicate at least 20 hours/week (4 hours/day)
Able to commit to a minimum of 1 year with Hey Girl Friday
Proficiency in Google Suite + Microsoft 365 required
Proficiency in multiple Project Management software tools
A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
A fast and reliable internet connection
Ability to organize a daily workload by priorities
Excellent written and verbal communication
Preferred
Bachelor's degree preferred
Benefits
Flexible work schedule
Virtual setup
Boutique agency
Pipeline of pre-vetted clients
Invoices and contracts pre-negotiated and managed on your behalf
Company
The Mom Project
The Mom Project is a digital talent marketplace helping women remain active in the workforce.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$115.6MKey Investors
Leeds Illuminate7GC & CoAtlanta Seed Company
2021-10-06Series C· $80M
2020-07-01Series B· $25M
2018-12-17Series A· $8M
Leadership Team
Allison Robinson
Founder
Recent News
Company data provided by crunchbase