Concordia University, Nebraska · 1 day ago
Administrative Assistant for Dean of Education, Health & Human Sciences and Certification Officer
Seward, NE
Full-time
Onsite
Mid, Senior Level
6+ years expConcordia University, Nebraska is an institution of The Lutheran Church-Missouri Synod, committed to equipping students for lives of learning, service, and leadership. They are seeking an Administrative Assistant to provide support to the Dean and faculty of the College of Education, Health and Human Sciences, as well as serve as the Certification Officer for teacher certification compliance.
Higher Education
Responsibilities
Provides administrative support including, but not limited to filing, word processing, scheduling appointments and meetings, opening and distributing mail, answering telephone and email communications, and greeting visitors
Completes budget related tasks including but not limited to ordering supplies, processing and filing purchasing card charges, reports, purchase orders, check requisitions, and expense reimbursements for the college. Complies with all purchasing card and expense reimbursement policies of the University
Processes adjunct faculty assignments for contracts
Computes faculty load weight each semester for College of Education, Health and Human Sciences faculty, reviewed by the Dean
Collects and maintains the file of official syllabi and course guides
Facilitates the collection and distribution of information required by other campus departments/individuals
Develops and maintains master database and centralized files for tracking education students
Develops and maintains a master database for textbooks
Maintains data for admission to the teacher education program, student teaching and program completion
Assists undergraduate and graduate students with teacher certification, including the processing of applications
Manages correspondence with education students
Assists with CAEP, Title II and state department forms and reports
Demonstrates a high level of respect for compliance with NDE regulations and Education program policies as they relate to the University and the Education Programs
Receives correspondence from NDE regarding the regulations for the approval of Teacher Education programs
Promptly distributes information from NDE to the Dean, Department Chair, and Program Directors, as applicable
Communicates with NDE regarding questions, clarifications, needs and/or issues
Researches information from NDE documents
Communicates with students, alumni and external stakeholders regarding NDE requirements
Develops and nurtures positive professional and collegial relationships with NDE personnel
Submits certified records, reports and/or recommendations to the Department for the purpose of certification and/or endorsement
Attends NDE Certification Officer meetings
Learns and adapts to changes in NDE regulations on an ongoing basis
Reviews external transcripts for graduate initial certification program admission decisions
Reviews course substitution requests to ensure compliance with NDE requirements
Provides notary public services for the Education programs and University
Qualification
Required
Bachelor's degree
Six years of administrative/office/clerical experience
Previous compliance experience helpful
Notary Public (or willingness to become a Notary Public)
Ability to read and interpret academic transcripts
Ability to research and comply with information from government documents
Proficient in the use of technology, software applications including Blackboard, Banner, and related applications, databases, spreadsheets, and word processing necessary for teaching
Excellent organizational skills
Ability to make evidence-based decisions
Ability to juggle multiple tasks on sometimes short deadlines and with interruptions
Ability to communicate professionally with a diverse constituency in writing and in conversation
Ability to maintain confidentiality of records and information
Understanding of customer service principles and general service needs
Familiarity with compliance and government regulations
Regularly demonstrate a pleasant and approachable atmosphere
Committed to an environment of encouragement, teamwork, and excellence within a Christian University
Responsible for creating an environment that is consistent with the values of the University and fosters the development of students
Demonstrate character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality
Able to work within a culture of teamwork with emotional stability and positive words/actions
Be professional and courteous in dealing with students, families, faculty and staff, and the general public
Values and beliefs aligned with The Lutheran Church-Missouri Synod
Must follow security policies that correspond to the level of sensitivity of the data they handle
Should promptly report any security concerns or incidents to designated personnel
Maintain security and patching of personal devices connected to the institutional email
Maintain high standards for institutional, staff, faculty, employee, and financial data used for business operations
Company
Concordia University, Nebraska
More than 2200 students from 43 states and several foreign countries are studying here.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Kumm
Executive Vice President - CFO/COO
Beth Pester, PhD
Director of Dual Credit and School Partnerships, Concordia University, Nebraska
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