Van Ness Feldman LLP · 13 hours ago
Senior Billing Specialist
Seattle, WA, US
Full-time
Onsite
Senior Level
$65K/yr - $105K/yr
5+ years expVan Ness Feldman LLP is a nationally recognized law firm focused on energy, environmental, and natural resources law and policy. The Sr. Billing Specialist serves as a strategic liaison between timekeepers, clients, and the Firm’s billing and accounting functions, providing end-to-end client account support for complex and high-value matters while ensuring accurate and compliant invoicing.
ConsultingGovernmentHealth Care
Responsibilities
Collaborate with timekeepers to ensure complex billing arrangements, including multi-payer and delayed split billing, volume discounts, retainers, and alternative fee arrangements are followed prior to finalizing invoices
Review and analyze invoices to ensure compliance with Firm policies, client billing guidelines, and contractual requirements
Coordinate the preparation and distribution of monthly pre-bills, track timekeeper feedback, and ensure timely completion of revisions and invoice finalization
Monitor client accounts to proactively identify billing risks, exceptions, or delays, and partner with timekeepers on appropriate resolution strategies
Research and resolve billing issues related to unbilled time, aging balances, unapplied cash, and client inquiries, providing thoughtful recommendations to support timely resolution
Act as a trusted escalation point for complex billing issues, rejected invoices, or client-specific requirements
Identify and address issues related to billing setup, time entry, or rate configuration to prevent subsequent billing challenges
Generate and analyze Work in Progress (WIP), Accounts Receivable (AR), and On-Account reports for assigned timekeepers and matters
Facilitate the preparation and submission of matter budgets and as requested, provide variance analysis and financial insights to timekeepers
Process billing-related adjustments, including narrative corrections, time entry splits, write-ups, write-downs, transfers, in accordance with Firm policy
Maintain oversight of client invoicing and payment activity to support potential audit requests for audit appeals process
Identify opportunities to improve billing processes, documentation, and workflows to enhance efficiency, accuracy, and client satisfaction
Satisfactorily performs all other duties as assigned
Qualification
Required
High school diploma or GED required, with a bachelor's degree in business administration, accounting, finance, or related field preferred
5+ years of legal billing experience managing high volume billing portfolio in a fast-paced customer environment, customer service and business analysis
Strong working knowledge of Work in Progress (WIP), Accounts Receivable (AR), accruals, and billing lifecycle management
Experience preparing, reviewing, and finalizing invoices, including pre-bill review, revisions, and electronic invoice submission
Advanced attention to detail with the ability to identify billing risks, inconsistencies, or compliance issues before invoice submission
Strong organizational and prioritization skills, with the ability to manage multiple tasks and deadlines simultaneously
Experience supporting and managing retainer-based agreements and complex billing arrangements, including alternative fee arrangements, multi-payor & split billing, and client-specific billing guidelines
High degree of professionalism, discretion, and sound judgment when handling sensitive financial and client information
Strong knowledge in Aderant Legal Billing accounting system. Proficient in billing applications such as eBilling, LEDES file formats or BillBlast; experience with iTimekeep preferred
Strong knowledge of Microsoft Office applications, including Outlook, Word, and Excel
Preferred
bachelor's degree in business administration, accounting, finance, or related field
experience with iTimekeep
Benefits
Health
Dental
Vision
401(k)
Profit-sharing plan
Company
Van Ness Feldman LLP
Van Ness Feldman is a law firm providing legal services in health care, land use, and government relation law.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
E. Marie Woods
Chief Operating Officer
Adam Gravley
Partner
Company data provided by crunchbase