Quality Staffing USA · 17 hours ago
Regulatory Board Administrative Assistant
Nashville, TN
Full-time
Hybrid
Mid Level
$32/hr - $32/hr
4+ years expQuality Staffing, Inc. is a leading full-service employment agency matching qualified talent with top companies, and they are seeking an experienced Public Health Administrator/Regulatory Board Administrative Assistant to work with the Tennessee Department of Health in Nashville, TN. This role involves handling regulatory boards administrative work, including reviewing applications, issuing licenses, and coordinating meetings for the board.
Human Resources
Responsibilities
Review licensure/application, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and law
Make recommendation to accept or reject the application in accordance with pertinent laws, rules, and regulations, and forward recommendation to supervisor for approval
Make determinations on requests for reciprocity and renewal, per policy, procedures, and law
Evaluate licensing certificates, registration, or other statements of authority for completeness, accuracy, and eligibility requirements
Ensure licenses and reports are completed accurately
Ensure mandates and pronouncements are implemented as assigned
Issue licenses, certificates, registration, or other statements of authority to practice in an occupation or profession
Match payments to cashier's office with appropriate licensee's record; may process expenditure reports
Enter and/or revise data from multiple sources into database; may post or adjust payments on licensee's record in computer
Maintain and process license payment records and accounts for fees to include refunds and returned checks
Prepare reports for submission to the board
Maintain license payment records
Coordinate the collection and preparation of reports
Handle complaints and explain policies, procedures, and laws to applicants, members of the public, board and commission members, operating departments, and other entities
Respond to applicant inquiries about licenses; supply requested information, records, or reports
Provide information to other states or professional organizations surveying for information such as number of licensees or the cost of a license
May notify applicants of passing or failing examination scores; may ensure applicants are notified of passage or failure
Examine the status of the case from established computer databases
Coordinate meetings for pertinent board of commissions
Coordinate the scheduling of requisite competency examinations; ensure the testing dates, time, and place are set for test administrators
Ensure the notification of the date time and place of the applicant's examination or interview
Prepare meeting facility
May ensure applicants are monitored during examinations and that applicants are notified of passage or failure
Relate findings to appropriate personnel (e.g., supervisor, director, or attorney) of the status of the case
Discuss critical deviations from standard policies and procedures with a supervisor; discuss issues concerning the preparation of reports with supervisor
Collect expenditure reports; may collect reports from inspectors, investigators, and auditors
May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions; may monitor applicants during the examination
Qualification
Required
Education equivalent to graduation from a standard high school and experience equivalent to four years of full-time work in one or a combination of the following: management, administrative support to management, or clerical experience
Substitution of College Education for Experience: Course work credit received from an accredited college or university may substitute for the required experience on a month-for-month basis to a maximum of four years (e.g., 45 quarter hours may substitute for one year of the required experience)
Experience equivalent to one year as a Regulatory Board Administrative Assistant 1 with the State of Tennessee
Benefits
Weekly Pay/Comparable Wages
Major Medical Insurance
Indemnity Medical, Dental and Vision Insurance
Term Life Insurance and Short-Term Disability
Company
Quality Staffing USA
Welcome to Quality Staffing Inc: Your Partner in Workforce Excellence Quality Staffing Inc proudly stands as a recognized leader in the staffing industry, understanding that having the right people is the cornerstone of becoming a great company to work for and a great company to work with.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase