VCU School of Public Health · 9 hours ago
Executive Administrative Assistant and Office Manager - Epidemiology
Richmond, VA
Full-time
Hybrid
Mid Level
$50K/yr - $55K/yrVCU School of Public Health is seeking an Executive Administrative Assistant and Office Manager for their Epidemiology department. This role provides high-level administrative support to the department chair and ensures efficient workflow, serving as the primary point of contact for stakeholders and assisting with academic events and communications.
Responsibilities
Proactively supports the department Chair in daily operations including calendar management, scheduling coordination, and task prioritization
Manages travel, including reimbursements and registrations
Assists in the preparation of various forms of documentation including briefs, presentations, and meeting materials
Provides leadership for assigned projects including social media, website materials and communications for internal and external stakeholders
Oversees and maintains office system, files, and confidential records
Coordinates special event planning and faculty recruitment visits
Assists with scheduling committee meetings and following up on action items
Provides basic technical support, including AV setup and support in conference rooms and maintenance for general office equipment including printers and similar equipment and work orders to facilities and IT
Coordination and organization of office supplies, assisting with keeping office area functional and neat, coordinating delivery and collection of equipment
Assists with budgets, expenses, and vendor coordination as needed
Answers general department inquiries
Assist with external departmental communications as requested
Qualification
Required
Strong communication and organizational skills
Demonstrated administrative and interpersonal management skills and strong proofreading skills with strong attention to detail
Ability to work independently with limited supervision
Familiarity with office technology including AV systems, copier, telecommunication system and other office equipment
Computer experience using Microsoft Windows software packages, and experience with MS Word, Excel, and PowerPoint software; Content Management Systems and social media platforms
Ability to adjust to changes without affecting the quality of job performance
Ability to deal with complex demands and service needs within expected timelines
Superior customer service skills with ability to create and maintain positive relationships with internal and external customers
Demonstrated ability to work in and foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a faculty member at VCU
Preferred
Bachelor or Associate's degree in business, or equivalent work experience preferred, with significant progressively complex experience in a university or healthcare environment and/or academic institution
Experience in graduate program administration
Experience working for a senior level executive or administrator in a complex academic, research or health care system
Benefits
Comprehensive health benefits
Paid annual and holiday leave granted up front
Generous tuition benefits
Retirement planning and savings options
Tax-deferred annuity and cash match programs
Employee discounts
Well-being resources
Abundant opportunities for career development and advancement
Company
VCU School of Public Health
The School of Public Health at VCU was established in July 2023, bringing the departments of Biostatistics, Epidemiology, Health Policy, and Social and Behavioral Sciences together under a unified focus on public and population health.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase