North American Rail Products Inc. · 20 hours ago
Office Administrator
Muscatine, IA
Full-time
Onsite
Entry, Mid Level
2+ years expNorth American Rail Products is seeking an Office Administrator to support the daily administrative operations of a fast-paced manufacturing and industrial environment. This role involves managing payroll support, data entry, purchasing, vendor coordination, and general office management while ensuring accuracy and confidentiality.
ManufacturingRailroadWholesale
Hiring Manager
Dustan Hesse
Responsibilities
Support the payroll process by collecting, verifying, and submitting employee time records
Enter receipts, statements, and financial documents into accounting systems with accuracy and timeliness
Assist with invoice processing, vendor correspondence, and reconciliation of accounts payable records
Monitor office supple and sundry inventory, place orders, and maintain organized storage areas
Create and manage purchase orders and order entries withing CMIC or similar ERP systems, ensuring accuracy and compliance with company standards
Maintain organized digital and physical filling systems for financial and administrative documentation
Provide administrative support to management and shop personnel, including scheduling, communications, and coordination of office activities
Prepare routine reports, correspondence, and other documentation as required
Perform all other duties as assigned
Qualification
Required
High School Diploma or equivalency required
2-4 years of experience in office administration, preferably within a manufacturing or industrial environment
Experience supporting payroll processes, accounting data entry, or account payable functions
Exceptional attention to detail, accuracy, and organizational discipline
Proficiency in MO Suites, including Word, Excel, and Outlook
Foundational understanding of payroll procedures and basic accounting principles
Ability to manage multiple priorities, maintain confidentiality, and meet established deadlines in a fast-paced environment
Strong written and verbal communication skills, with the ability to collaborate effectively with both office and shop personnel
Demonstrated problem-solving capability and sound judgement in administrative decision-making
Preferred
Familiarity with CMIC or comparable ERP systems is highly preferred
Company
North American Rail Products Inc.
A leader in Rail Product supply, NARP has, in stock, what you’ll need in rail materials and products; new, relayed or reconditioned.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase