Arena · 1 day ago
Stand for Children: Washington State Operations Coordinator
New York, NY
Full-time
Hybrid
Mid Level
$23.93/hr - $29.91/hr
4+ years expStand for Children is a unique catalyst for educational success and social progress, to create a brighter future for us all. The Washington Operations Coordinator is responsible for providing executive support, development support, events support, and coordinating all operations and office management systems for a fully remote team in Washington State.
Higher Education
Responsibilities
Maintain the Executive Director’s schedule, including coordinating team calendars; scheduling staff meetings; scheduling meetings with funders, coalition partners, and other leaders and stakeholders as needed
Manage team travel logistics
Coordinate team calendars; schedule staff meetings; schedule meetings with coalition partners, and other leaders and stakeholders as needed
Prepare and organize meeting materials and handle follow-up tasks
Assist with expense reporting and invoice processing
Support a successful fellowship program through the timely completion of paperwork
Coordinate annual planning cycle, including scheduling performance reviews, booking space, and managing travel logistics for annual planning retreat, coordinating monthly in-person staff meetings
Coordinate logistics for events, including booking venues, arranging catering, and managing supplies for events such as lobby days, member meetings, coalition meetings, and community-oriented listening and informational sessions
Communicate with vendors and ensure timely payments
Provide on-site support during events and manage volunteer coordination
Lead the coordination and execution of events, including logistics, vendor management, and supply procurement
Coordinate electoral endorsement process, including maintaining candidate list, tracking endorsement questionnaires & interview schedules, and recruiting endorsement committee volunteers
Coordinate coalition communications, meeting schedules, and membership
Support effective policy implementation through maintaining accurate tracking spreadsheets, coordinating stakeholder engagement, and other support as needed
Maintain accurate donor records in Salesforce
Process and acknowledge gifts within 24 hours of receipt, including large fundraising events
Maintain an accurate and up-to-date list of major donors, VIPs, and prospects
Support a cadence of regular communication, donor stewardship, and engagement
Coordinate with National Development regarding grant calendars and scheduling
Maintain organized virtual office systems and shared calendars
Order and manage office supplies, and liaise with vendors that align with Stand's values and follow sustainable practices
Support the onboarding of new staff with orientation to office policies and resources
Respond to inquiries by email and phone and regularly check the PO box
Oversee office culture and team-building activities
Serve as liaison with national shared services: Technology, People and Culture, and Finance teams
Qualification
Required
Passionate commitment and alignment to Stand for Children's mission, vision, and values
Minimum of four years of combined professional experience with administrative/executive support and/or event management support
Strong interpersonal relationships with the ability to manage up and sideways
Strong written communication skills
Expert proficiency with Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word; high comfort level with technology
Exceptional organizational and project management skills, keen attention to detail, customer-service orientation, and proactive problem-solving skills
Ability to gracefully manage multiple tasks and projects under a deadline in a fast-paced work environment
Ability to follow through on commitments to others and accept and incorporate direct feedback
Ability to work occasional weekends and/or evenings
Ability to transport items (less than 10 pounds); ability to be stationary for extended periods of time; may require the ability to climb stairs
Fully remote work environment, with requirements for monthly travel to Seattle and occasional (1-3 times/year) travel to Olympia
Valid Driver's License and access to reliable transportation
Preferred
CRM experience with Salesforce experience preferred
Experience with Asana is a plus
Benefits
Generous benefits package.
Company
Arena
Arena brings together, trains, and supports the next generation of candidates and campaign workers.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Michael Simon
Co-Founder
Debra Cohen
Partner and Digital Director
Recent News
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2022-12-10
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