State of Florida · 1 week ago
PURCHASING AGENT III - 64005542
Gainesville, FL
Contract
Onsite
Entry, Mid Level
$45K/yr - $52K/yr
2+ years expThe State of Florida is seeking a Purchasing Agent III to work in the Department of Health. This role is responsible for procuring IT equipment and services, managing purchasing processes, and ensuring compliance with procurement policies.
Government Administration
Responsibilities
Obtains quotes for Information technology equipment and supplies and orders when needed
Performs purchasing of services using MyFloridaMarketPlace system or Purchasing Card (P-Card) to process requisitions. Ensures appropriate coding, justifications, and other necessary information is included
Reserves and pays for seminar registrations for staff that do not have a P-Card for travel
Creates requisitions in MFMP when required to purchase supplies and equipment in accordance with appliable statutes, rules, regulations, and directives of the Department of Health. Corresponds with vendors on incomplete or incorrect orders. Receives items in MFMP. Also ensures that appropriate coding, justifications, and other necessary information is included
Creates internal property tags for cell phone purchases and any other item deemed requiring internal property tag
Marks items received in purchasing system using packing slips supplied from storekeeper
Provide training for office staff in completing requisitions and performing other various functions within the MFMP system including viewing history, receiving, etc. as it relates to procurement activities
Maintains master list of where copiers are located, make, model, serial number, etc. and keeps list up to date as copiers are bought, leased, or surpluses
Maintains master list of staff that have a cell phone, cell phone number, plan type, etc. and updates list as staff are hired or leave
Responsible for obtaining and retaining copies of all IRR's, Direct Orders, P-Card purchases, requisitions, invoices, packing slips, which exceed $5000 for equipment and furnishes two copies to designated property staff member for input into Asset Management System (AMS) and for County property manager
Creates E-Quotes in MFMP system when required
Maintains maintenance agreements on copiers, mail machine, inserter, rizographs, and other equipment as determined by the Administrative Services Director
Monitors all requisitions submitted to ensure compliance with all purchasing policies and procedures
Processes single source purchases ensuring form PUR7778 is completed
Processes purchase orders for memberships ensuring entity is on approved membership list
Ensures all policies and procedures are followed for any competitive solicitations
Purchases dental supplies, equipment and services for dental clinics
Uses State and Alternate contracts when available for purchases
Process advance payment purchase orders ensuring required documentation is attached to requisition
Performs purchasing of promotional and educational items ensuring required documentation is attached from the requestor
Uses PRIDE or RESPECT when possible as a vendor for purchases
Purchases incentive items when requested ensuring required documentation is attached
Purchases vehicles when needed and ensures all required documentation is attached to requisition
Ensures P-Card vendors have current W-9 on file
Works with requestors to limit the number of after-the-fact purchase orders. training
Uses the punchout catalog if available
Works with and trains vendors to become registered vendors and ensures W-9 is on file
Provides help to staff to troubleshoot problems with the WORKS system and new employees who obtain P-Card
Acts as back-up to post packing slips for orders received
Assists and back-up Storekeeper in receiving refrigerated and other deliveries in warehouse
Assists and back-up Storekeeper to deliver refrigerated items to medication room and deliver items to departments
Performs All Other Duties As Required
Qualification
Required
Knowledge of MyFloridaMarketPlace system
Knowledge of WORD and EXCEL
Knowledge of Asset Management System (AMS)
Knowledge of FLAIR
Minimum – Two or more years of computer experience in a professional job setting
Two or more years of purchasing experience in a professional job setting
Preferred
Experience With State Agency Procurement
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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2026-01-25
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2026-01-14
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