Wing Assistant - India · 3 weeks ago
Legal Assistant - Wing Assistant
United States
Full-time
Remote
Mid Level
3+ years expWing Assistant is on a mission to redefine the future of work for companies worldwide. They are seeking a Legal Assistant to provide legal and administrative support, manage calendars, and handle client communications.
Internet
Responsibilities
Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos
Store, manage, and maintain legal files and confidential case documents
Coordinate with legal counsel or firm staff on case progress and requirements
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Monitor internal projects, conduct team communications, and organize company or case data
Handle sensitive and confidential information with discretion
Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages
Conduct client communication via phone and email for scheduling, updates, and general inquiries
Assist in tracking case deadlines, hearing schedules, and deliverables
Create and send client invoices, track payments, and record expenses
Assist in preparing payroll and tracking billable hours
Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations
Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel
Ensure all bookings align with client preferences and schedules
Update and maintain data in CRMs and case or project management platforms
Support marketing and business development campaigns by organizing and inputting lead/client data
Upload documents or media to online platforms, maintain profiles, and manage online reputation
Create presentations and summarize documents for executive briefings
Handle a variety of admin, operational, or legal-related support tasks as needed
Qualification
Required
Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives
Bachelor's degree or certificate in paralegal studies, business admin, or any related course (required)
Excellent English communication skills, both written and verbal (at least B2 level)
Strong phone, email, and instant messaging communication skills
Outstanding organizational and time management skills
Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems
Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
Proactive, detail-oriented, and comfortable working independently
Willing to work on a graveyard shift aligned with U.S. business hours
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps
Preferred
Background or experience working in a law firm or handling paralegal duties is highly preferred
Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus
Benefits
Health Insurance (HMO)
Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay
Company
Wing Assistant - India
Redefining the Future of Remote Work 🚀 At Wing, we're on a mission to revolutionize how companies operate worldwide.
Founded in 2017Hyderabad, Telangana, IN
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase