Stillwater Area Public Schools · 2 days ago
School Administrative Assistant
Stillwater, MN
Full-time
Onsite
New Grad, Entry Level
$29.44/hr - $32.50/hrStillwater Area Public Schools is dedicated to providing a safe and welcoming environment for over 8,000 students. They are seeking a Secondary Principal Administrative Assistant to provide clerical, secretarial, and administrative support to school administrators, ensuring effective communication and coordination of school events and activities.
EducationHigher EducationPrimary EducationSecondary Education
Responsibilities
Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc
Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office
Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability
Assist visitors to the office, including students, parents, substitute teachers, and others
Answers telephone calls, and provides information and assistance to callers
Distribute incoming mail appropriately; send outgoing mail
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Registering new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals)
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school
Qualification
Required
Graduation from high school
Ability to describe problems and work orally or in writing to the supervisor as required
Ability to establish and maintain cooperative working relationships with others contacted in the course of work
Ability to carry out instructions furnished in written or oral form
Ability to add, subtract, multiply and divide, and perform arithmetic operations
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail)
Ability to problem solve job-related issues
Ability to work with a diverse group of individuals
Ability to process paperwork accurately according to standardized procedures
Ability to maintain confidentiality of information regarding students, employees and others
Organizational and time management skills
Knowledge of office management procedures
Preferred
Some Shorthand or speed writing skills are desirable
Successful experience with office management is preferred
Benefits
This position is benefit eligible - please see the attached terms and conditions for more details.
Company
Stillwater Area Public Schools
We are raising our expectations at Stillwater Area Public Schools and we want our entire community to "Expect More" from us.
Founded in 1848
1001-5000 employees
H1B Sponsorship
Stillwater Area Public Schools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Late StageRecent News
2025-04-06
Company data provided by crunchbase