Universities of Wisconsin · 10 hours ago
RISE Administrative Assistant
Madison, WI
Full-time
Hybrid
Entry, Mid LevelThe Universities of Wisconsin is seeking an organized, client-focused team member to support the RISE Initiative at the University of Wisconsin–Madison. This role involves managing meetings and events, communicating with partners, and providing administrative support for research funding competitions.
Higher Education
No H1B
Responsibilities
Provides on-site setup, registration, troubleshooting, take down, and cleanup for events
Updates websites
Provides administrative support for internal research funding competitions
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Qualification
Required
Administering or managing projects, tasks, and deadlines using digital tools
Solving problems both independently and collaboratively
Communicating professionally with clients
Minimum: Bachelors Degree
Preferred
Administratively supporting a group or a team in a professional setting
Managing event and meeting logistics such as registration, catering, venue reservations, agendas, presentations, and other details, ideally with some of this experience at UW–Madison
Coordinating calendars and scheduling meetings for multiple individuals
Updating websites, ideally using the WiscWeb platform / Wordpress
Handling financial transactions for an organization or office
Comfortable utilizing the following platforms: Workday, Microsoft Word and Excel, Adobe Acrobat, Google Drive, Box, Zoom, Microsoft Teams, or similar virtual meeting platforms; experience with SurveyMonkey Apply and Adobe design software / Canva is a plus
Prior experience within the University of Wisconsin System or a similar higher education institution is preferred
Benefits
Vacation
Holidays
Paid time off
Competitive insurance and saving accounts
Retirement benefits
Company
Universities of Wisconsin
13 universities. 1 mission. To make Wisconsin...Future Ready. For All.
Founded in 1971
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Alfred P. Sloan Foundation
2019-01-01Grant· $7M
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