Komen Graduate Training Program UT MDACC · 13 hours ago
Administrative Assistant
Houston, TX
Full-time
Hybrid
Mid Level
$41K/yr - $61K/yr
4+ years expThe Komen Graduate Training Program at UT MD Anderson Cancer Center is seeking an Administrative Assistant to perform routine administrative duties that require judgment and independent decision-making. The role involves supporting faculty and staff, managing calendars, coordinating travel, and assisting with departmental projects to enhance productivity and efficiency.
Hospital & Health Care
Responsibilities
Provide administrative support to assigned faculty
Manage faculty calendars while appropriately communicating with faculty of any conflicts
Maintain current faculty curriculum vitae, biosketch, and other support information within FIS
Maintain faculty licensing for TMB, DEA, ACLS, BLS and other various memberships as needed. Provide the Medical Staff Office with current licenses and update Outlook licensing calendar and faculty file
Prepare and coordinate travel within Concur and ensure timely submission of reimbursements and expense reports. This includes preparation of itinerary and all meetings associated with travel
Submit and maintain extramural and PTO leave within WebSchedule
Submit blocked clinic requests and coordinate with clinical team to ensure faculty administrative and clinical commitments don't overlap
Assist the grants team with data needed to ensure timely submission of required documents for institutional and governmental grants
Provide confirmation of completed requests
Compose formal and informal correspondence and documents
Create, edit, and format presentations
Assist faculty with manuscript submissions according to journal specifications
Provide telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary
Assist with the departmental mail and email/deliver to appropriate teams
Provide administrative support to other department staff as assigned
Arrange conferences according to department specifications, including booking rooms, catering, and equipment
Prepare Fedex and other courier air bills, schedule package pickup and assist with departmental package distribution
Assist the finance team with the reconciliation of faculty PRS related expenses
Assist other employees and vendors with directions and locating meetings, etc
Assist department with special projects as assigned
Assist with general reviewing/formatting various types of documents (letters of recommendation/support, patient letters on institutional letterhead)
Be able to organize and disseminate information in a clearly understood manner
Use independent judgement and complex analysis to gather facts and determine appropriate solutions
Process confidential paperwork and maintain various records
Qualification
Required
High School Diploma or Equivalent
Four years Administrative/secretarial experience. No experience required with preferred degree
Must pass pre-employment skills test as required and administered by Human Resources
Preferred
Bachelor's Degree
Experience supporting faculty or staff in an administrative capacity
Proficiency with Microsoft Outlook
Strong communication skills
Benefits
Medical
Dental
Paid time off
Retirement
Tuition benefits
Educational opportunities
Individual and team recognition
Company
Komen Graduate Training Program UT MDACC
Through generous funding from Susan G.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase