DLB Associates · 12 hours ago
Design Administrative Assistant
United States
Full-time
Onsite
Entry Level
2+ years expDLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions. The Design Administrative Assistant will support the design team by managing documentation, coordinating communication, and providing administrative support to ensure project efficiency and adherence to deadlines.
Association
No H1B
Responsibilities
Work directly with the Project Management Team to document project conditions, decisions, deadlines, and direction. Including but not limited to:
Meeting Notes
Action Item Trackers
Decision Logs
File and categorize project documents according to project-specific guidelines using tools like Bluebeam Projects and Sessions, SharePoint, and other network file organization
Ensure proper version control of all documents, maintaining the latest versions for review
Update and maintain project logs and reports to reflect the current status of all documents
Archive and maintain historical documentation for future project needs or audits
Manipulate, maintain and expand project specific SharePoint sites on the company intranet
Collaborate in an efficient manner with project managers, coordinators, engineers, and other team members to ensure that direction is shared across all parties
Maintain project deadline calendar
Coordinate and schedule meetings between project stakeholders, as needed
Take and distribute meeting notes for all meetings attended
Ensure team workflows are being executed per project guidelines
Project team task tracking leveraging relevant software
Ensure that all documents are complete, accurate, and in compliance with project requirements before submission or filing
Assist in the preparation of any required documentation for project closeout
Conduct periodic audits of documentation to ensure consistency and accuracy
Provide general administrative support to the design team, including scheduling meetings, preparing correspondence, and handling other clerical tasks as needed
Support the team in maintaining and updating project schedules, tracking progress on key deliverables
Handle correspondence, including responding to and managing document requests
Provide limited, non-technical Revit based support mostly limited to printing of drawings. Advanced knowledge of Revit is not required
Performs Other Related Duties as Assigned
Qualification
Required
Proficiency in AI based tools, and methodologies to use them to increase efficiency
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for managing documents, tracking data, and effective communication
Proficiency in some or all relevant software (Bluebeam Project and Sessions, OneNote, SharePoint, Planner, Revit)
Skill in organizing and maintaining documents with attention to detail and accuracy in categorizing, filing, and version control of project documentation
Strong communication and interpersonal skills to facilitate collaboration across teams and communicate effectively with other professionals and project stakeholders
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
Ability to maintain neat, orderly, complete documents and project files
Ability to work successfully as a member of a team and independently with supervision
Ability to work under pressure and meet close deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously, and adapt to changing business requirements as necessary
Minimum of two years of experience in a professional office or consulting services environment, preferably in the MEP engineering or construction industry
High school diploma or equivalent; Associates degree in construction management, architecture, or a related field can substitute for a year of experience
Benefits
Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment
Company
DLB Associates
DLB Associates is an engineering consulting company - rendering and design for residential and commercial sectors.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-12-16Acquired
Recent News
2025-12-30
2025-12-26
2025-12-18
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