City of Helotes · 7 hours ago
EDC Executive Secretary
Helotes,TX,US
Full-time
Onsite
Entry Level
$17/hr - $21/hr
2+ years expCity of Helotes is seeking an Economic Development Executive Secretary to support the Helotes EDC Executive Director. The role involves a variety of clerical, administrative, and communication tasks, alongside managing the Business Center and assisting with economic development projects.
Government Administration
Responsibilities
Provides a variety of clerical, administrative, accounting, communication, marketing, economic development, and other related support services in support of the Helotes EDC and the Executive Director. Interacts with public and other City departments and employees in a pleasant and efficient manner, regarding dissemination of information daily
Performs secretarial functions requiring discretion and specialized knowledge, including composing memoranda, correspondence, letters, and other documents. Carries out routine administrative tasks between the HEDC and the City Staff including, but not limited to, purchase orders, payroll, weekly accounts payable, posting budget expenditures, and other administrative tasks as required. Reviews incoming correspondence and distributes to appropriate personnel/departments; accepts, reviews, and processes invoices, timesheets, statistical and other data; compiles and develops reports and records
Attends monthly Helotes EDC meetings and other meetings as required. Operates video equipment to broadcast and record all Helotes EDC public meetings. Works with various boards and commissions, as necessary, posts agendas, compiles and distributes packets, types meeting minutes, and complies with laws and/or policies related to public meetings
Coordinates and maintains schedule for the Executive Director, including, but not limited to, arranging meetings, appointments, and conference calls, reserving meeting rooms, and other event arrangements
Greets and responds to calls and visits to the Executive Director; takes, screens, routes, and provides routine responses within the scope of authority
Performs routine day-to-day functions of the Business Center, including managing and maintaining inventory of Business Center supplies. Performs on-boarding/off-boarding of small business tenants, including executing lease terms, establishing payment methods, managing tenant contracts, and ensuring all facility services are operational
Assists in development of Helotes EDC social media content development and maintains Helotes EDC website, to include uploading digital media across applicable platforms as required (e.g., Facebook, Instagram)
Provides support and assists with Economic Development projects, including review of grant applications, reading and comprehension of grant contracts for review purposes. Assists in monitoring status and compliance with Helotes EDC Performance Agreements
Assists in development and monitoring of the HEDC budget
Performs other duties as assigned or required
Qualification
Required
Must be able to converse fluently/read English
Must possess excellent written and verbal communication skills
Must be energetic, imaginative, well organized, and capable of functioning with moderate level of day-to-day supervision
Must be able to maintain confidentiality in all assigned areas
Must be able to read, write, and understand written and verbal instructions, reports, and documents
Proficient with data, word processing, and spreadsheet programs (Microsoft Office)
Proficient with general office operations, including filing, posting, record maintenance, use of basic office equipment, and multi-line phone answering
Skilled in assessing information, situations and circumstances and prioritizing activities
Skilled in establishing and maintaining effective working relations with city departments, vendors, contractors, and others having business with the Helotes EDC
Skilled in compiling, developing, and presenting written reports, correspondence, and other work for internal and for public distribution
Must have the ability to establish and maintain co-operative effective, working relationships with other employees and the public
Must be able to work effectively as a team member
Must possess and maintain a valid Class 'C' Texas Driver's License
May be required to carry, hold, lift, push and pull a minimum of 20 lbs
Sits for extended periods of time while performing job duties
Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential job functions
All employees are subject to random drug testing
Preferred
Preferred candidate will possess an Associate's (or higher) degree in tourism, economic development, marketing, business, real estate, or a closely-related discipline
Two years secretarial, administrative, clerical, or relevant experience in government, business, medical, real estate, or legal settings. Equivalent combinations of education and experience may also be considered
Two to three (2 to 3) years of experience with social media development and maintenance is preferred
Preferred candidate will understand the principles and guidelines associated with Type-B Economic Development Corporation operations in Texas
Knowledge of Texas Open Meetings Act, Public Information Act, and Local Government Code Chapter 505 is preferred
May be required to be a Notary Public
Company
City of Helotes
Surrounded by the beauty of the Texas Hill Country, the City of Helotes is a vibrant community boasting a flourishing economy and a high quality of life.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase