Foundation Marketing · 12 hours ago
Executive Assistant to the COO
United States
Full-time
Remote
Mid Level
3+ years expFoundation Marketing is a digital marketing agency that supports B2B and enterprise companies in achieving their goals through strategy, content, and distribution. They are seeking an Executive Assistant to the COO to manage operational tasks, prioritize requests, and ensure effective communication, allowing the COO to focus on high-impact work.
AdvertisingAnalyticsB2BMarketing
Responsibilities
Triage incoming requests, messages, and meetings in real time
Decide what needs the COO’s attention, what can be handled independently, and what should be declined or deferred
Make low- to medium-risk decisions without escalation and move work forward
Maintain an accurate and intentional calendar, proactively resolving conflicts and reprioritizing as context changes
Monitor inbox and Slack to surface only urgent, sensitive, or high-impact issues
Prevent interruptions by resolving issues before they escalate
Own end-to-end travel planning for the COO, including flights, accommodations, ground transportation, and itineraries
Anticipate travel needs and preferences to minimize friction and back-and-forth
Adjust plans quickly when schedules or priorities change
Track tasks, requests, and initiatives to completion with urgency
Drive follow-ups and ensure nothing falls through the cracks
Coordinate across teams and stakeholders to close loops efficiently
Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances
Be a second layer of execution — picking up projects or loose ends that free the EA to focus on higher-level coordination
Support light data analysis and reporting related to finance, operations, or planning
Help maintain and update Google Sheets, dashboards, or internal trackers
Prepare simple summaries or rollups so the COO can review data quickly and make decisions
Provide concise updates on decisions made and issues handled
Default to 'acted + summarized,' not 'waiting + asking.'
Keep the COO informed without creating unnecessary noise
Qualification
Required
3+ years supporting senior leaders (VP, COO, C-suite, or equivalent)
Comfort making judgment calls with incomplete information
Ability to act independently and update proactively
Strong written communication skills; clear, direct, and professional
High integrity and sound judgment when handling confidential matters
Comfort saying “no,” “not now,” or “this doesn't need the COO.”
Experience with Google Workspace, Slack, ClickUp (or similar), and Zoom
Comfortable managing complex travel logistics
Preferred
Experience in operations, finance, project coordination, or executive operations
Comfort working with Google Sheets, simple dashboards, or internal reporting
Background in agencies, consulting, SaaS, or high-growth environments
Prior experience acting on behalf of an executive in routine communication
Familiarity with Foundation's services (strategy, content, SEO, distribution)
Benefits
TECH BUDGET
100% REMOTE
ALL NATIONAL HOLIDAYS
PAID TIME OFF
WELLNESS & FITNESS COVERAGE
EDUCATION REIMBURSEMENT
Competitive Medical & Dental Benefits
Company
Foundation Marketing
Foundation Marketing uses analysis and data to help B2B brands produce more sales, leads, traffic and insights through content marketing.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase