University of Wisconsin-Madison · 4 hours ago
RISE Administrative Assistant
Madison, WI
Full-time
Hybrid
Entry, Mid LevelThe University of Wisconsin-Madison is seeking an organized, client-focused team member to support the Research, Innovation and Scholarly Excellence (RISE) Initiative. The successful candidate will provide administrative support for research funding competitions and manage logistics for meetings and events related to the RISE initiative.
EducationUniversities
No H1B
Responsibilities
Provides on-site setup, registration, troubleshooting, take down, and cleanup for events
Updates websites
Provides administrative support for internal research funding competitions
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Qualification
Required
Administering or managing projects, tasks, and deadlines using digital tools
Solving problems both independently and collaboratively
Communicating professionally with clients
Preferred
Administratively supporting a group or a team in a professional setting
Managing event and meeting logistics such as registration, catering, venue reservations, agendas, presentations, and other details, ideally with some of this experience at UW–Madison
Coordinating calendars and scheduling meetings for multiple individuals
Updating websites, ideally using the WiscWeb platform / Wordpress
Handling financial transactions for an organization or office
Comfortable utilizing the following platforms: Workday, Microsoft Word and Excel, Adobe Acrobat, Google Drive, Box, Zoom, Microsoft Teams, or similar virtual meeting platforms; experience with SurveyMonkey Apply and Adobe design software / Canva is a plus
Prior experience within the University of Wisconsin System or a similar higher education institution is preferred
Benefits
Vacation
Holidays
Paid time off
Competitive insurance and saving accounts
Retirement benefits
Company
University of Wisconsin-Madison
University of Wisconsin-Madison is a research institution providing education opportunities.
Founded in 1848
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$24.76MKey Investors
US Department of EnergyHyundai Hope On WheelsNational Institute of Food and Agriculture
2024-09-17Grant· $2M
2024-08-28Grant· $0.4M
2024-06-26Grant· $1.31M
Leadership Team
Nita Ahuja
Dean School of Medicine and Public Health and Vice Chancellor for Medical Affairs
Page Moreau
Marketing Professor and Executive Director of the Center for Brand and Product Management
Recent News
2026-01-22
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