Fremont Bank · 11 hours ago
Wealth Management Operations Assistant
Fremont, CA
Full-time
Onsite
Entry Level
$28/hr - $35/hr
2+ years expFremont Bank, one of the Bay Area’s most respected financial institutions, is seeking a Wealth Management Operations Assistant to support the Wealth Management department’s operations and administration. This role involves entering and updating records, coordinating operational functions, and providing administrative support to the Director of Wealth Management Operations.
Financial ServicesMortgageRetail
Responsibilities
Provide administrative support to the Director of Wealth Management Operations on all accounts
Open/Close accounts in the trust accounting system
Perform client maintenance for accounts
Assist clients in the absence of the Trust Administrator
Pay bills for clients, process wire transfers, prepare discretionary & termination memos
Work with Trust Operations in the administration of accounts
Perform various support duties such as answering phones, copying documents, preparing overnight or express mail forms, etc
Acts as a backup to the Trust Administrator and supports the Trust Officer’s administration of investment management agency, custody, and personal trust accounts
Executes instructions from the Director of Wealth Management Operations
Performs routine tasks independently including making disbursements (e.g., wiring funds, paying bills), processing receipt of funds, and establishing, maintaining, and closing accounts
Maintains trust account records by obtaining and updating account inventory values, account assets, and account relationship information
Monitors substantive account activity issues (e.g., audits, overdrafts, etc.) ensuring compliance with established procedures, rules, and regulations
Proactively assists clients with account needs and communicates with clients, beneficiaries, portfolio managers, attorneys, CPAs, and other professionals regarding account issues
Provide support for the New Account Committee (NAC) by compiling the agenda, taking and maintaining the minutes, and preparing reports
Prepares and maintains various reports, e.g., Fiduciary Assets Report, Fee Report, Budget report, etc
Prepares monthly reconciliation of trust assets
Prepares monthly reconciliation of the Trust WIP general ledger
Assists in special projects on an as needed basis
Occasionally prepares various reports for Investment Services
Involved in the Vendor Management documentation process
Qualification
Required
Associate Degree or equivalent related experience
Minimum of two years of administrative experience within the Wealth Management or Financial Services Industry
Advanced proficiency with Microsoft Word, Excel, PowerPoint and Internet Explorer
Problem solving skills, motivated self-starter, energetic, organized and detail oriented
Excellent written and verbal communication skills
Excellent customer service skills
Innovative and ability to prioritize and multi-task
Willingness to attend various trust related courses, be flexible and willingness to learn
Benefits
Medical, dental, and vision insurance
Flexible Spending Accounts (FSA, Dependent Care, Health Savings)
Employee Stock Ownership Plan (ESOP)
401(k) with employer match
Performance-based bonuses or incentives
Paid holidays, vacation, and sick time
Free personal checking and savings accounts
Home loan rate discounts
Tuition reimbursement and professional development resources
On-site gym and discounted health club memberships
Employee Assistance Program (EAP)
Company
Fremont Bank
Fremont Bank is a retail and commercial bank and California mortgage lender.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
V
Vivian Yeung
Executive Vice President, Chief Digital & Technology Officer
Recent News
2024-04-08
Company data provided by crunchbase