Texas Department Of Criminal Justice · 11 hours ago
Administrative Assistant III - Institutional Parole - Board of Pardons and Paroles - Palestine (720193)
United States-Texas-PALESTINE
Full-time
Onsite
Entry, Mid Level
1+ years expTexas Department Of Criminal Justice is seeking an Administrative Assistant III for the Board of Pardons and Paroles. The role involves providing complex administrative support, including preparing and editing documents, maintaining filing systems, and training other staff members.
Government Administration
Responsibilities
Participates in the planning and execution of an agency program; coordinates work with departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems
Prepares, edits, and reviews correspondence, reports, records and other documents for accuracy and completeness, ensuring compliance with agency rules, regulations, policies, and procedures; and prepares and distributes findings to regional administration
Reviews the maintenance and coordination of parole operations inmate correspondence, records, files, and data entry to include document-tracking processes; and recommends procedural improvements
Assists in compiling data, making calculations, and preparing reports; and maintains filing, record keeping, and records management systems
Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access
Trains others; and develops and presents training materials to agency staff
Performs a variety of marginal duties not listed, to be determined and assigned as needed
Qualification
Required
Graduation from an accredited senior high school or equivalent or GED
One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience
Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date
Must meet and maintain TLETS access eligibility for continued employment in position
Knowledge of office practices and procedures
Knowledge of business terminology, spelling, punctuation, and grammar
Knowledge of applicable state and federal laws, rules, regulations, and statutes
Skill to communicate ideas and instructions clearly and concisely
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public
Skill in administrative problem-solving techniques
Skill to interpret and apply rules, regulations, policies, and procedures
Skill to review technical data and prepare technical reports
Skill to prepare and maintain accurate records, files, and reports
Skill in the use of computers and related equipment in a stand-alone or local area network environment
Skill to train others
Preferred
Computer operations experience preferred
Knowledge of case processing for parole, parole-in-absentia, and transitional planning preferred
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred
Skill to type 45 words per minute (with no more than 10 errors) preferred
Company
Texas Department Of Criminal Justice
Texas Department Of Criminal Justice provides promote positive change in offender behavior, reintegrate offenders into society.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Frederick Cook
Chief Technology Officer, Deputy Division Director
Dennis U.
Crime Investigative Department – C/Officer
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