Yoga Alliance · 13 hours ago
Executive Assistant
Arlington, VA
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $100K/yr
7+ years expYoga Alliance is the largest nonprofit membership association of yoga professionals, practitioners, and advocates around the globe. The Executive Assistant will provide administrative leadership and support to the CEO and COO, managing calendars, communications, and logistics for meetings and travel.
AssociationCommunitiesFitnessNon Profit
Responsibilities
Manage the complex calendars of the CEO and COO, prioritizing requests and coordinating across departments and external stakeholders
Draft, edit, and prepare high-quality communications, presentations, reports, and other executive-level materials
Prepare for meetings: draft and distribute agendas; ensure participants have necessary materials in advance of the meeting; conduct research and prepare briefing memos; coordinate with internal and/or external partners; set up and maintain technology and/or space needs
Attend meetings, as needed: taking notes, action, and tracking follow-up on items post-meeting; archive notes for reference
Provide real-time support and anticipate needs to ensure both leaders are well-prepared for meetings and engagements
Coordinate and book travel and manage logistics for meetings, speaking engagements, and conferences as needed
Complete and manage expense reports
Support the planning and execution of Board and senior leadership meetings, including scheduling, materials preparation, and follow-up
Track action items and assist with project management related to organizational priorities and strategic initiatives
Coordinate logistics and maintain confidentiality for sensitive matters
Foster strong, professional relationships with staff, members, partners, and Board members on behalf of the Executive Office
Maintain and organize key executive files, decisions, and communications to support long-term institutional knowledge and continuity
Develop, build, and refine internal systems to improve efficiency, recordkeeping, and executive team operations
Consistently stay abreast of emerging technology, including artificial intelligence (AI) tools, to design, build, and refine effective and efficient methods to store, share, maintain, and easily access information and knowledge
Support internal communication flow between the Executive Office and broader staff
Represent the CEO and COO in professional communications with members, partners, funders, and external stakeholders
Cultivate relationships and maintain effective communication across departments and with the Board
Assist with drafting messages and talking points that reflect organizational tone and mission
Model and help cultivate a workplace culture grounded in respect, reliability, and equity
Oversee day-to-day operations of the headquarters office, including supply management, facility needs, and vendor coordination
Serve as the primary point of contact for office space logistics, repairs, and services
Maintain a professional, welcoming, and well-organized office environment that supports both onsite staff and hybrid team and/or visitor operations
Coordinate scheduling and logistics for hybrid or in-person meetings with staff, volunteers, and/or visitors, including technology setup and hospitality
Manage general office inquiries and administrative support needs for staff working in or visiting HQ
Qualification
Required
7+ years of experience with a minimum of 5 years of executive-level administrative experience
Demonstrated ability to manage multiple priorities with efficiency, composure, and attention to detail
High degree of discretion and judgment, especially when handling confidential and sensitive matters
Exceptional strength in the following core competencies and skills: Collaboration, Communications, Critical Thinking & Sound Judgment, Project Management, Solutions Oriented, Strategic Thinking
Technologically fluent and comfortable with platforms such as Microsoft Office Suite, Zoom, Salesforce, and Monday
Commitment to and experience advancing diversity, equity, inclusion, accessibility, and belonging in workplace or community settings
Must be based in DC, Maryland, Virginia (DMV) area with an ability to work on-site (up to 70%) to adequately manage physical space
Ability to work outside of business hours, as needed, to accommodate special meetings, events, and peak project times
Preferred
Working knowledge of nonprofit governance and membership-based organizations
Benefits
Comprehensive health insurance plan offerings that are 100% employer paid for employees and 65% paid for dependents
A 401K plan
A generous paid-leave policy
Reimbursement for professional development opportunities
A casual dress code
Group meditation
Quiet time
Group yoga
Company
Yoga Alliance
Yoga Alliance® is the largest nonprofit association representing the yoga community.
11-50 employees
Funding
Current Stage
Early StageRecent News
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