Law Firm · 1 day ago
Legal Assistant Litigation
Phoenix, AZ, US
Full-time
Onsite
Mid Level
3+ years expLaw Firm is a national law firm with a strong presence in the Phoenix market, seeking a litigation legal assistant to join their established litigation team. The successful candidate will provide comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks.
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Responsibilities
Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks
Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently
Draft, edit, and proofread correspondence, legal documents, and memoranda with a high level of accuracy
Communicate effectively with attorneys, clients, courts, and vendors via email, phone, and other platforms
Screen and route incoming calls; take accurate messages and manage call follow-up as needed
Review, sort, and distribute incoming mail; ensure timely preparation and dispatch of outgoing correspondence and filings
Open new matters, initiate conflict checks, maintain physical and electronic client files, and coordinate file closure processes
Greet and assist clients and visitors in a professional manner, maintaining confidentiality and upholding the attorney-client privilege
Assist with billing processes, including proofreading proformas, making edits, and processing invoices for client matters
Track and manage attorney expenses and reimbursements in compliance with Firm policies
Collaborate with administrative departments such as reception, accounting, information technology, marketing, and records to support Firm operations
Provide overflow assistance with typing, scanning, copying, and other clerical tasks as needed
Maintain and monitor attorney calendars by scheduling meetings, court appearances, depositions, and travel, while tracking deadlines and filing requirements
Coordinate and execute timely e-filing of legal documents with various courts and agencies
Act as a liaison for attorneys by managing delegated tasks, gathering information, and exercising judgment to determine appropriate actions or escalation
Qualification
Required
Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy
Basic math proficiency to perform routine calculations and verify numerical data, typically acquired through a high school diploma or equivalent
3-5 years of relevant legal administrative experience, with a working knowledge of law office procedures, document formatting, and legal terminology
Proficiency in typing and transcription, including the ability to accurately type at a minimum of 70 words per minute from dictation or draft
Excellent organizational skills, with the ability to prioritize multiple tasks and manage competing deadlines under time constraints
Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels
Comfortable communicating by phone and email with courtesy, discretion, and professionalism
High attention to detail and accuracy, with the ability to manage multiple responsibilities simultaneously
Proven ability to manage workflow, delegate when appropriate, and ensure timely completion of assignments
Ability to maintain focus and efficiency while managing a high volume of information and deadlines in a fast-paced environment
Willingness to work extended or irregular hours when necessary to meet case deadlines or support attorney needs
Benefits
Excellent medical
Dental
Vision
401K
Generous PTO
And much more
Company
Law Firm
Law Firm
11-50 employees
H1B Sponsorship
Law Firm has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Early StageLeadership Team
Larry Crabtree
Partner
Company data provided by crunchbase