Birmingham-Jefferson Convention Complex (BJCC) · 8 hours ago
Payroll and Benefits Administrator
Birmingham, AL, US
Full-time
Onsite
Senior Level
5+ years expBirmingham-Jefferson Convention Complex (BJCC) is a premier entertainment destination in Birmingham, Alabama. The Payroll and Benefits Administrator is responsible for managing employee benefit programs and processing biweekly payrolls, ensuring accuracy and compliance with regulations.
ConcertsEventsRental Property
Responsibilities
Serves as a first line of contact for employees regarding payroll and benefit related questions or requirements. Troubleshoots and resolves employee payroll self-services system technical problems
Performs HRIS and payroll data entry and personnel file maintenance
Administer I-9 and E-Verify System administration. Ensures all new hires are eligible to work in the United States
Maintain employee’s time and attendance, inputting payroll data as required
Analyze and verify the accuracy of timecards submitted each pay period and contacts supervisor to resolve discrepancy. Ensures compliance with all applicable state and federal wage and hour laws
Process biweekly payroll in a timely manner with no errors and perform payroll accounting-related tasks
Reconcile biweekly, quarterly and annual report data to ensure accuracy. Prepares special reports for management, departments, and appropriate external partners for budgeting purposes. Review reports for accuracy
Prepare and distribute manual payroll checks when required
Provide General Ledger information for accounting
Review and reconcile benefit vendor invoices as required. Prepare and submit payment requests as needed
Manage payroll and related records, including time off accruals and leave requests
Maintain company payroll and HRIS system
Process and maintain records of employee deductions, such as garnishments, insurance benefits, etc
Communicate with employees regarding salary adjustments, special payments, tax allocations, employee deductions and changes to applicable wage and hour laws
Assist greeting and directing department visitors
Provide assistance communicating company policy and procedure to employees and managers
Assists, conducts and participates in internal and external payroll and benefit audits as required
Assist planning, organizing and executing company employee engagement and special events as required
Provide compensation information to external partners including workers compensation, unemployment compensation, annual pension calculations, ethics commission, DOL and etc
Will work with managers and/or employees when payroll and/or benefit issues or questions arise. Answering questions about payroll or deductions working to resolve issues in a timely manner
Coordinate with the Director of Human Resources to ensure employee relations and payroll issues are resolved promptly and appropriately
Oversee tax filings in accordance with local and federal laws including processing quarter and year end filings. Process any required quarterly payroll adjustments
Assist developing and conducting payroll/employment law training and education
Assist developing and implementing payroll and benefit policies and procedures
Administrate benefits enrollments, changes, open enrollment processes, terminations, and document and material distribution
Conduct new-hire benefit orientations, benefits presentations, and benefits audits
Coordinate and administers FMLA, COBRA, leaves of absence, short-term and long-term disability claims. Ensuring compliance with all applicable state and federal legal requirements including ACA/1095 compliance and reporting
Respond to various benefits, leave of absence, and claim inquiries
Ensure that all personnel documents for new hires are correctly completed and distributed for efficient new hire process
Responsible for the day-to-day administration of benefit programs including health, dental, vision, life insurance, disability benefits, retirement and other voluntary benefits. This includes enrolling, terminating and modifying employee benefit coverage as necessary
Prepare new enrollments, changes, maintains forms, submits to insurance vendors and coordinates with company representatives
Coordinate and processes employee requests for pension loans and processes payroll deductions
Resolve administrative problems with carrier representatives, employees and departments
Responsible for managing annual open enrollments including organizing meetings, help sessions, and answering questions. Responsible for open enrollment benefit deduction reconciliation
Responsible for accurately inputting, filing and maintaining general HR, Benefits and Payroll related items in personnel files, including accurately adding new hire information into payroll and HRIS system
Creates and distributes employee written communications regarding payroll and benefits
Maintain confidentiality of company and employee information
Performs other duties as required
Qualification
Required
Minimum of five (5) years related knowledge and experience in payroll for 100+ employees required
Strong attention to detail, problem-solving, analytical and decision-making skills required
Demonstrates excellent time management, exceptional multi-tasking and organizational skills
Ability to work well under pressure with the ability to meet deadlines, demonstrate a calm demeanor and maintain information/data accuracy
Capable of carrying out a given task and process with all details necessary to get the task done accurately
Ability to work ethically and maintain confidentiality
Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tack in communication
Must possess superb verbal and written communication skills, with the ability to clearly speak and write Business English
Ability to build effective relationships, both internally and externally, by representing BJCC in a professional manner in all endeavors
Consistently communicates in a diplomatic, approachable and professional demeanor
Provide friendly, professional and exceptional customer service experience
Strives to deliver exceptional customer service experience when engaging with employees
Must have excellent computer skills to include Microsoft Office including Word, Excel, Outlook, Publisher and PowerPoint as well as HRIS/Payroll software
Keeps abreast of payroll processing systems and changes in wage, tax HR and benefit laws and corresponds with federal, state and local tax agencies on behalf of the facility in problem situations
Ability to take initiative, self-start and self-audit in an effort to identify, avoid and correct potential errors especially in advance of final payroll processing
Inspired to be proactive and take initiative to partner with internal and external partners to avoid or resolve payroll/benefit issues
Proficient with report creation, interpretation, processing and distribution
Knowledgeable of Mineral LMS
Knowledgeable of garnishment and involuntary deduction administration
Inspired to perform well by the ability to contribute to the success of a project or the facility
Ability to strategically adapt to change and shift priorities
Preferred
Minimum of three (3) years related knowledge, experience in benefits administration preferred
Bachelor's degree from an accredited college or university with emphasis in Business, Human Resources, Accounting or a related field is strongly preferred
Experience with ADP Workforce Now payroll processing and administration is strongly preferred
Certified Payroll Professional (CPP) certification preferred
Benefits
Health, dental, vision, life insurance, disability benefits, retirement and other voluntary benefits
Company
Birmingham-Jefferson Convention Complex (BJCC)
The Birmingham-Jefferson Convention Complex (BJCC) is Alabama’s premier sports, convention, and entertainment destination.
201-500 employees
Funding
Current Stage
Growth StageRecent News
Business Journals
2024-05-23
Business Journals
2022-10-24
Company data provided by crunchbase