Pasco Police Department · 12 hours ago
Legal Secretary III
New Port Richey, FL
Full-time
Onsite
Mid Level
3+ years expPasco Police Department is seeking a Legal Secretary III to provide advanced legal secretarial support to the County Attorney's Office. The role involves managing litigation files, drafting legal documents, and coordinating communications while applying legal terminology and procedures.
Law Enforcement
Responsibilities
Performs experienced paraprofessional litigation and advanced legal secretarial support to the County Attorney's Office
Schedules and coordinates appointments, meetings and conferences, communicating with all levels of personnel and the public
Reviews incoming mail and sets priorities for same or diverts to correct staff person
Drafts and types memos, reports, and other documents as required
Sets up files, files letters, legal pleadings and related materials and assembles information for supervisor's use
Receives and screens caller, gives information on office operations and refers callers to other employees, officials or departments as warranted
Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements, and litigation documents
Prepares and processes correspondence, legal papers and documents requiring knowledge of legal format, terminology and procedures
Notifies necessary parties of dates and times of court hearings, depositions, conferences, meetings, and appointments
Compiles and organizes agenda materials and information for County Attorney's use in preparing documents for the BOCC agenda and in providing legal assistance
Controls workflow, managing time and workload independently and in an efficient manner
Researches and composes a variety of materials including letters, memoranda and statistical tables, legal documents, reports and other materials
Prepares legal instruments such as pleadings, ordinances, legal briefs, agreements, legislation, subpoenas, deeds, resolutions and related documents; prepares case files and maintains docket sheets on pending litigation; researches and compiles source date for completion of legal forms and documents; prepares deposition and expert witness report summaries; legal notices, acknowledgements, affidavits, summonses, subpoenas and other basic legal forms and documents from source data; researches legal questions, procures and organizes evidence for litigation, and prepares memorandum on various legal problems when necessary
Must be able to work independently
Must be able to perform multiple tasks throughout the work day
Must be able to work for more than one staff attorney
Must be able to communicate with the general public as well as the media
Interacts on a daily basis with department heads including Commissioners and their support staff (including training of support staff regarding county procedures)
Performs related work as assigned or required
Qualification
Required
Graduation from an accredited college or university with an Associate degree and three (3) years of experience using modern business equipment and working with Microsoft Office Suite with ability to transcribe/type dictation, prepare memoranda, legal documents, resolutions, ordinances, and other correspondence
Graduation from high school or possession of an acceptable equivalency diploma and five (5) years of experience
Possession of a valid Florida driver's license
Knowledge of administrative and clerical office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, official documents and other office procedures and terminology
Knowledge of general office practices and procedures as well as an understanding of organizational/political setup and planning
Knowledge of the structure and content of business English including the meaning and spelling of words, rules of composition, and grammar
Knowledge of county ordinances, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations
Knowledge of local, state and federal court systems, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations
Knowledge of legal publications and ability to keep such publications organized and up to date
Knowledge of legal terminology and the forms and documents used in legal secretarial work
Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents
Knowledge of standard legal references and their contents
Skill in communication with all levels of personnel and the public
Skill in operating and implementing applicable computer equipment, office machines and software applications including word processing and spreadsheets
Ability to analyze complex reports, legal documents and communications
Ability to solve problems independently and/or creatively
Ability to take shorthand or other means of taking accurate notes to transcribe into clear and concise format for correspondence, reports, documents and other written material
Ability to work independently and make decisions on a variety of assigned tasks
Ability to work well under pressure with good organizational skills
Ability to perform responsible, difficult, sensitive and confidential legal secretarial work involving the use of independent judgment and personal initiative
Ability to understand the organization and operation of the County Attorney's Office and or outside agencies as necessary to assume assigned responsibilities
Ability to work independently in the absence of supervision
Ability to analyze situations carefully and adopt effective courses of action
Ability to prepare clear and comprehensive reports, recommendations and correspondence, verbally and in writing
Ability to independently prepare agendas, legal documents, ordinances, resolutions and related complex or confidential correspondence
Ability to act independently to set up conferences and meetings
Ability to search for, organize and compile legal data received from staff and other departments
Ability to prepare and process legal documents, official reports and/or papers as required
Ability to prepare graphic aids, tables, slides, and other audio/visual devices when necessary
Ability to deal with diverse elements simultaneously and to deal with frequent interruptions
Ability to work independently as well as a team player
Ability to utilize office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, stenography and transcription, legal document form design, and other office procedures and terminology
Ability to deal with the public in an effective and courteous manner and establish and maintain effective working relationships with supervisors, County officials, employees, court officials, other organizations and the general public
Ability to perform basic legal research when necessary
Ability to communicate effectively using verbal, written and visual communication
Company
Pasco Police Department
Our MISSION: We are dedicated to serving our community with excellent law enforcement services.
Founded in 1910Pasco, Washington, US
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase