ZKTeco Workforce Management · 3 hours ago
HR and Office Operation Administrator
Tampa, FL
Full-time
Onsite
Entry, Mid Level
2+ years expZKTeco WFM is a fast-growing company that supports enterprise customers with workforce management solutions. They are seeking an HR & Office Administrator to manage day-to-day HR administration and office operations, ensuring compliance and smooth operation of HR processes and documentation.
BiometricsManufacturingSoftware Engineering
Responsibilities
Own payroll administration and semi-monthly payroll coordination using ADP
Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
Coordinate payroll processing, resolve discrepancies, and ensure timely completion
Maintain payroll documentation and ensure proper approvals and records
Maintain employee HR files and documentation (digital and physical)
Support HR policy compliance: acknowledgments, tracking, and documentation
Track and administer PTO requests, approvals, balances, and reporting
Maintain HR trackers and ensure data accuracy across systems
Support employee requests and route sensitive issues appropriately
Create and manage job postings across platforms
Review resumes and coordinate screening steps
Schedule interviews and coordinate with hiring managers
Communicate with candidates and maintain recruiting trackers
Ensure a professional and timely candidate experience
Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
Coordinate setup requests (equipment, office readiness, access provisioning requests)
Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion
Keep the office clean, professional, organized, and meeting-ready at all times
Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
Order office supplies, snacks, and materials
Order and manage employee equipment and office needs (laptops, peripherals, supplies)
Maintain inventory tracking for supplies and equipment
Act as the internal “go-to” person for office and administrative coordination
Support leadership with scheduling, reminders, follow-ups, and operational organization
Take ownership of tasks that may arise outside this job description as required in a small-office environment
Qualification
Required
2 to 5 years experience in HR administration, office management, payroll administration, or similar role
Strong attention to detail, follow-through, and execution discipline
Mature handling of confidential information (payroll, employee records, HR matters)
Strong written and verbal communication skills
Comfortable working independently, prioritizing, and taking ownership
Preferred
Experience coordinating payroll using ADP strongly preferred
Benefits
Dental insurance
Health insurance
Paid time off
Profit sharing
Training & development
Company
ZKTeco Workforce Management
ZKTeco, a leading provider of time clock solutions globally, delivers high-quality hardware, advanced embedded device software, and a comprehensive suite of software development tools and services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lorie K. Smith-Gray
Senior Sales Executive/ Workday Partner Manager
Company data provided by crunchbase