Microsoft · 5 hours ago
Executive Business Administrator
Redmond, WA
Full-time
Onsite
Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft Digital (MSD) builds and manages critical products and services at Microsoft. The Executive Business Administrator role provides impactful administrative support for MSD leaders, managing calendar, travel, events, and resource management while maintaining confidentiality and integrity.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Provides strategic calendar management and time planning support based on knowledge of business and team / leader needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality
You will use executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff
You will contribute to decision-making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders / business support partners
You will exercise a sense of priority and awareness for high impact meetings, and urgent business needs, and ensure follow-up
You will partner with your leader(s), Chief of Staff, and peer business support partners to build and manage an annual rhythm of business (ROB) for supported teams, including executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence)
You will strategically communicate that ROB cadence and help to manage workloads, as needed
You will identify and advise on patterns across ROBs
You will direct continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff) and ensure team members follow the ROB and map their planning to established cadences
You will own expense management for supported leader and educate others on Microsoft policy to ensure compliance across teams / organization, escalating issues as needed
You will manage, influence, and communicate processes, policies, and procedures, leveraging an understanding of the parts of the business and their inter-connection within Microsoft as a whole
You will function as interim approver for leaders org. and will partners with Business Management at a high level on aspects of budgets (SAWs, PC refresh, etc), headcount, and policy communication and enforcement
You will manage the discretionary budget for the leader / team you support, ensuring training, travel, employee morale needs are well understood and planned for
You will work through Microsoft standard tools to coordinate travel arrangements for supported your leader(s)
You will create detailed itineraries/agendas for daily activities, as needed, by setting and managing travel expectations to maximize trip productivity
You will manage and oversee travel logistics and create guidelines for visits to ensure your leader is prepared (e.g., briefing leader, sharing information with countries)
You will maintain availability and act with urgency to address travel changes as they arise
You will drive proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes
You will ensure required documents (e.g., visas, passports, immunization records) are obtained for international travel
You will disseminate and enforce travel policies and expectations and ensure compliance with the US Travel Tax Tool
You will plan, develop and manage events as needed, providing input into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence
You will contribute to overall event management, including promotion and goals, communication strategies and allocating resources to support optimal outcomes
Where needed, you will develop workback schedules, promotion, and necessary checkpoints and will identify and help mitigate related issues
You will partner with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) on space planning needs and team moves
You will address and resolve high-level space escalations/requests and participate in large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planners as needed
You will support future space planning needs / changes based on utilization data and upcoming organizational changes
You will collaborate with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partner with hiring managers to ensure a smooth process
You will support intern and university recruit placement and onboarding for the broader organization
You will execute onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information
You will facilitate connecting new hires with the right stakeholders
You will strengthen your network (internally and externally) across organizations to enable your team and leader's work
You will proactively drive communication and liaise between executives, central teams, and other business partners to share information and best practices that drive efficiency
You will use executive maturity and independent judgment, discretion, business insights, and perspectives to support distribution of information to teams and/or supported leader
You will communicate with executive maturity to external partners/audiences and third parties as needed and represent / act as an extension of the manager's/team's brand and Microsoft's core values
You will provide leadership and actively seek out / participate in the Business Support community
You will mentor Business Support professionals, help onboard and train new Business Support staff, engage in career development opportunities and trainings
You will share best practices and insights, support the recruiting process for Business Support roles, and support team building, networking opportunities, and morale
You will lead by example and serve as a role model to Business Support colleagues by maintaining a positive attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations
You will navigate with executive maturity and calmness in challenging situations and use that executive maturity to escalate issues, proactively ensuring team effectiveness and consistency
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training) + OR equivalent experience
Administrative experience in the Technology industry
Experience supporting a Partner-level manager
Experience with global teams residing in multiple time zones
Experience with calendar and large or small event management, travel and expense booking
Experience effectively managing a Rhythm of Business for supported team
Proficiency with M365 – including Outlook, Excel, Word, and PowerPoint
Effective and inclusive communication and collaboration skills
Detail oriented and highly organized
Ability to manage multiple parallel workstreams and track to tight deadlines
Ability to maintain confidentiality and show discretion
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-16
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