CoolSys - Refrigeration and HVAC Systems · 5 hours ago
Payroll Analyst
Brea, CA
Full-time
Hybrid
Mid Level
$90K/yr - $100K/yr
3+ years expCoolSys is a company that specializes in refrigeration and HVAC systems, dedicated to solving complex challenges in energy management. The Payroll Analyst plays a crucial role in ensuring accurate and timely processing of multi-state payroll while providing excellent customer service to employees and collaborating with various departments to enhance payroll operations.
Heating Ventilation and Air Conditioning (HVAC)Industrial EngineeringMechanical EngineeringRetail
Responsibilities
Provide analytical insight and recommendations to Payroll and leadership about payroll processes
Develop SOPs for payroll function
Accurately manage process employee time and pay data from various sources, ensuring adherence to established timelines and deadlines
Analyze payroll data for completeness, accuracy, and compliance with company policies and federal, state, and local regulations
Make necessary adjustments to pay data, ensuring proper documentation and authorization
Serve as a primary point of contact for employee payroll inquiries, providing timely, accurate, and helpful information and resolving issues effectively
Communicate proactively and professionally with field employees, supervisors, and managers to address payroll concerns and ensure a positive employee experience
Maintain accurate records of payroll processing, adjustments, communications, and employee interactions for future reference and audit purposes
Assist in the preparation and distribution of payroll-related reports as needed
Support the accurate processing of garnishments, deductions, and other payroll-related items under the guidance of the Payroll Operations Manager
Contribute to the documentation of payroll processes and procedures
Participate in testing and validation efforts for payroll system updates and enhancements as directed
Provide backup support for other payroll functions within the payroll department as needed
Collaborate effectively with HR, Benefits, IT, and other relevant departments to ensure accurate data flow and resolve cross-functional payroll-related issues
Assist in training new payroll staff and provide guidance on payroll procedures and best practices
Embody the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety) in all interactions and responsibilities
Perform other duties as assigned to support the efficient operation of the payroll department and positive employee relations
Qualification
Required
High school diploma or equivalent
Bachelor's degree in related field
Minimum of 3 years of experience in payroll processing or related role
Minimum of 1 year of in-depth experience in UKG Pro & Workforce Management (UKG WFM)
Strong understanding of multi-jurisdiction payroll and payroll tax
Advanced understanding of Excel and analytics
Strong understanding of payroll principles and practices
Strong attention to detail and a high degree of accuracy in data entry and processing
Exceptional verbal and written communication and interpersonal skills
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
Ability to follow established procedures and guidelines
Ability to maintain confidentiality and handle sensitive employee information with discretion
Strong customer service orientation with a proactive and empathetic approach to addressing employee needs and concerns
Able to resolve payroll discrepancies and issues efficiently and with confidentiality
Ability to work effectively both independently and as part of a team
Benefits
Medical, Dental, Vision and Prescription coverage.
Paid vacation, holidays, and floating holiday.
401(K) with Company match.
Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
Tuition reimbursement.
Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
Legal Plan, and ID Theft Protection.
Company
CoolSys - Refrigeration and HVAC Systems
CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$39.5MKey Investors
Wingspire Capital
2025-09-04Debt Financing· $39.5M
2019-03-21Acquired
2015-01-01Private Equity
Leadership Team
Richard Wyckoff
President & CEO
Recent News
2025-09-12
2025-06-19
Company data provided by crunchbase