Eaton · 4 hours ago
Executive Administrative Assistant
Southfield, MI
Full-time
Onsite
Mid Level
$56K/yr - $83K/yr
4+ years expEaton is a global power management company, and they are seeking an Executive Administrative Assistant for their IS VEH VGNA CV division. The role involves providing administrative, project, and logistical support to the President of Commercial Vehicle & Aftermarket North America, managing calendars, organizing meetings, and coordinating travel arrangements.
Electric Vehicle
No H1B
Responsibilities
Provide world class administrative support while remaining flexible to allow for changing priorities and timelines
Manage calendars for leadership team members by scheduling meetings, resolving overlaps and/or conflicts in accordance with the leader’s preferences and guidance
Manage the coordination of meetings (both in person and remote) for small and large global meetings ensuring physical infrastructure or digital processes are ready to go. This will also include small and large event planning and execution which could include coordination for visiting senior management and customers
Partner with/cover for other assistants with meeting preparation and execution depending on location, vacation schedules, etc
Coordinate domestic and global travel arrangements and planning logistics, including processing of visas and passports as needed. Ensure smooth travel organization, itineraries provided, details coordinated (meals, preferred seats on planes, etc.)
Collaborate with leaders and teams to create, update, and edit meeting and event materials, providing effective administrative and technology support using Microsoft Office and other project software
Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects. Provide administrative support in confidential and sensitive situations
Prepare monthly reports, expense reports, presentations and processing of invoices utilizing Eaton’s internal systems and tools. Coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations. Organization of files and retrieving documentation (electronic and hard copy) in compliance with legal and regulatory requirements, Eaton’s policies, and business needs
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders
Support meeting coordination and occasional related travel arrangements/expense reports for extended team members, as needed
Ad hoc administrative support as needed
Comply with the policies, procedures, and expectations outlined by Eaton’s Management System for the Environment, Safety, Security, and Health (MESH) and Quality Management Systems
Qualification
Required
High School Diploma or GED from an accredited institution required
Minimum four (4) years' experience in an administrative function
Minimum one (1) year experience utilizing Office 365 products including Excel, PowerPoint, SharePoint, and Teams
Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any 'CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.'
No relocation benefit is being offered for this position. Only candidates who currently reside within 50 miles of the Southfield, MI facility will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation
Preferred
Bachelor's Degree from an accredited institution
Prior experience supporting executive level leadership
Prior experience with scheduling business travel, managing expense reporting, Oracle and SharePoint
Previous experience supporting or with exposure to executive-level leaders
Benefits
Health and Welfare benefits
Retirement benefits
Paid and unpaid time away from work
Company
Eaton
Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere.
Founded in 1911Dublin, Dublin, IRL
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.6MKey Investors
Michigan Economic Development Corporation
2023-06-22Grant· $0.6M
Leadership Team
Craig Arnold
Chairman and CEO
Gerard Devito
Vice President and Chief Technology Officer Eaton Vehicle Group
Recent News
The Buzz - Electric Vehicle News
2024-05-23
Company data provided by crunchbase