Minnesota Department of Corrections · 4 hours ago
Office and Administrative Specialist, Intermediate
Marshall, MN
Full-time
Onsite
Mid Level
$43K/yr - $57K/yrThe Minnesota Department of Corrections is committed to improving the well-being and quality of life for all Minnesotans. The Office and Administrative Specialist, Intermediate role provides essential administrative assistance and clerical services to support Field Services District Supervisors and other staff, ensuring efficient office operations.
Public Safety
No H1B
Responsibilities
Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor, Corrections Agents, and Sentencing to Service staff so that effective communications between agencies and departments can be maintained, data systems are maintained, and correspondence is prepared accurately and submitted in proper formats and on proper forms within adequate time periods
Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively
Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame
Maintain Court Services Tracking System (CSTS) and office files, in addition to other data bases used by Field Services, to ensure integrity and generation of accurate client information
Perform other office functions as necessary or assigned to assure efficient operation of the office
Qualification
Required
Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA)
Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA
Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling
English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees
Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person
Skills in word processing sufficient to draft letters, memos, and reports
Preferred
Two or more years post-secondary education
Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA
Experience working in a criminal justice setting
Experience working in an office/clerical setting
Experience related to court administration, which includes the review of criminal court documents
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Corrections
We employ staff in a wide variety of positions, from nurses to teachers and corrections officers! Correctional facilities are located in Faribault, Lino Lakes, Moose Lake, Oak Park Heights, Red Wing, Rush City, Shakopee, St.
Founded in 1959
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kwesi Pasley
Chief Financial Officer
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