University School of Nashville · 13 hours ago
Development Services Specialist
University School of Nashville - Nashville, TN 37212
Full-time
Onsite
New Grad, Entry LevelUniversity School of Nashville is seeking a warm, friendly, and organized Development Service Specialist to assist in the day-to-day operations of the Development Office. The role involves providing clerical support to the Director of Development and managing donor and gift database operations, office management, and event planning.
Education
Responsibilities
Donor and Gift Database Management
Process all gifts and pledges received through all channels, including online, mail, and in person
Prepare and manage gift acknowledgement letters, gift receipts, and pledge reminders
Maintain accurate database records, including updates across databases
Serve as liaison to the Business Office in reconciling funds and ensuring accuracy in gift allocation
Create and share queries, exports, call sheets, and mailing lists
Produce analytical and financial reports and prepare data exports and donor lists, including lists and analysis for annual Report on Philanthropy
Research constituents to qualify them for major and special gift cultivation and solicitation; identify potential new prospects, assess capacity and inclination; implement policies and procedures for successful prospect management and research efforts, ensuring that all legal privacy requirements are met and that ethical standards are upheld
Office Management
Create a warm and welcoming atmosphere in the development office
Greet visitors and ensure phone calls and email inquiries are always answered promptly
Maintain clean and organized office space for visitors
Keep supplies stocked in office closet
Provide general office support to alumni and development office administrators as needed
Other Duties
Assist with receptions, dinners, and alumni activities
Provide front desk/reception support weekly
Perform other duties as determined by the Director of Development and occasionally the Director
Qualification
Required
High School diploma or equivalent; college degree preferred
Excellent computer skills required
Experience with database management required, experience with Raiser's Edge preferred
Be a dependable professional with excellent organization skills, enthusiasm, and a positive attitude
Possess strong computer skills, with proficiency in Microsoft Word, Excel, and Google Suite
Manage confidential information with discretion
Possess strong oral and written communication skills
Be eager to learn, able to adapt to change, and committed to one's own professional growth
Work independently and flexibly in a fast-paced environment and able to juggle multiple priorities
Work collaboratively with colleagues and other members of the USN community
Preferred
College degree preferred
Experience with Raiser's Edge preferred
Accounting / bookkeeping and/or administrative office management experience preferred
Company
University School of Nashville
University School of Nashville is a K-12 independent and coeducational day school.
Founded in 1915
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Phylicia Moye, CPA
Acting Chief Financial Officer
Recent News
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2025-07-24
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