The Ruhlin Company · 9 hours ago
Onboarding Coordinator
Wadsworth, OH
Full-time
Onsite
Entry Level
1+ years expThe Ruhlin Company is looking to hire an Onboarding Coordinator to administer the company’s onboarding process for new hires. The role involves serving as the primary liaison between Human Resources and all divisions to ensure a smooth transition into the company, coordinating onboarding logistics, and continuously improving onboarding practices.
ConsultingReal Estate
Hiring Manager
Isabella Heestand
Responsibilities
Communicate with new hires regarding start dates, onboarding schedules, required documentation, and pre-employment requirements
Serve as the primary point of contact for new hires, responding to onboarding-related technical and policy questions
Prepare and maintain onboarding materials and spaces, including PPE and technology (iPads and accessories)
Manage the onboarding experience from offer acceptance through first day readiness
Ensure a consistent, professional, and welcoming onboarding experience for all new hires
Assist with new hire surveys and analyze onboarding feedback to identify improvement opportunities
Maintain confidentiality and ensure compliance with applicable employment laws, regulations, and company policies
Track onboarding progress through the Employee Portal onboarding dashboard to ensure timely completion of all required tasks and documentation
Follow up with the new hires to collect missing or incomplete documentation (e.g., I-9 verification, OSHA 10-HR, and other required records)
Serve as the primary point of contact between Human Resources and all departments and divisions to coordinate onboarding requirements and timelines
Train project staff and Project Coordinators on onboarding procedures and requirements; provide ongoing guidance and support as needed
Coordinate with the Safety Department to identify, schedule, and communicate project-specific and regulatory training requirements
Administer and facilitate project-specific onboarding training requirements (e.g., eRailSafe, ISNetworld, and similar platforms)
Coordinate with third-party vendors to facilitate pre-employment screening and testing
Monitor pre-employment screening results and notify the Human Resources Manager of issues, delays, or non-compliance
Schedule and maintain ICRA, and other client-required training, ensure required files are updated, and enter employee training data into HCSS
Run and review Motor Vehicle Reports (MVRs) for new hires with Human Resources Manager oversight
Coordinate scheduling and completion of required pre-employment testing including drug and alcohol screening, tuberculosis, lead, respirator, PAPR, DOT, FRA, and FMCSA requirements
Ensure all required testing, training, and credentialing documentation is received, reviewed, and properly retained
Identify inefficiencies in onboarding processes and recommend improvements to the Human Resources Manager
Research onboarding best practices and tools; recommend enhancements to improve efficiency, consistency, and the new hire process
Maintain onboarding metrics and prepare weekly status reports for the Human Resources Manager
Lead or support onboarding-related projects, including the development and maintenance of onboarding materials (e.g., checklists, guides, videos)
Maintain onboarding SOPs and related process documentation
Create, update, and maintain onboarding checklists by position
Assist with the planning and coordination of employee events and recognition programs
Support Human Resources initiatives and projects, including process improvements, training programs, and compliance related activities
Attend hand-off meetings and coordinate with project teams to ensure jobsites maintain required labor law postings, notices, and other required documentation
Perform additional assignments as directed by the Human Resources Manager
Qualification
Required
Bachelor's degree in human resources, business administration or related field
Strong time management and organizational skills
Proficiency with Microsoft 365
Excellent interpersonal and communication skills
Ability to travel occasionally within Ohio
Team focused mindset with the ability to build strong working relationships
Commitment to company values
Preferred
HR certification
One to three years of human resources experience
Working knowledge of employment-related laws, regulations, and onboarding best practices
Benefits
Employee Stock Ownership Program (ESOP)
401k match
Bonus
Medical
Dental
Vision
Life Insurance
Long Term Disability coverage
Tuition Reimbursement
Paid vacation
Sick days
Company
The Ruhlin Company
The Ruhlin Company is a construction firm dealing in general contracts, construction management and design building.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase