Penn State University · 9 hours ago
Administrative Support Assistant, Career Services
Penn State University Park
Full-time
Onsite
Entry Level
$38K/yr - $56K/yr
2+ years expThe Pennsylvania State University is seeking an Administrative Support Assistant for the Student Affairs Career Services Office. The successful candidate will provide administrative support, coordinate schedules, manage travel arrangements, and serve as the first point of contact for Career Services staff across Commonwealth Campuses.
Higher Education
No H1B
Responsibilities
Provide administrative support to the Associate Director of Career Services at the Commonwealth Campuses, including coordinating multiple staff schedules related to various teams and meetings with internal and/or external constituents
Schedule and process all logistics and arrangements for the Associate Director's University-wide campus travel and travel to professional conferences
Assist the Associate Director with the planning and coordination of the University-wide Career Development Professionals Conference (CDPC), the annual in-house professional development event for career development colleagues from across all campuses and academic colleges at Penn State
Act as the front-line point of contact for Career Services staff across 20 Commonwealth Campuses. This includes but is not limited to fielding and/or redirecting phone calls and email correspondence
Provide support for two Regional Employer Engagement & Career Specialists - including ordering supplies, making hotel reservations, processing mileage reimbursements for frequent travel, and meeting logistics
Assist with various functions within Career Services at University Park (e.g., may include assisting with large-scale programming events, serving on select committees, providing back-up front desk coverage as needed, and serving as back-up for the Office Manager in completing primary duties during absences and other times as needed, etc.)
Work as a part of a project team and systemwide committee to help coordinate, update, and expand the Career Services intranet, LionShare
Assist campus staff with troubleshooting, creating reports, conducting searches in these systems, or connecting them with appropriate liaisons
Schedule monthly system-wide meetings via Zoom; record and share meeting highlights/notes and recordings
Maintain files and databases; assemble and format data to create simple reports
Maintain confidential and sensitive information and materials
Maintain inventory and order/purchase office supplies
Qualification
Required
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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