Augusta University · 4 hours ago
Office Specialist
Augusta, GA
Full-time
Onsite
Entry Level
3+ years expAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators and leaders. The Office Specialist will support the department program director with daily tasks including scheduling, data entry, and providing customer service to patients, faculty, and students.
Higher Education
Responsibilities
Oversee the day-to-day operations of the Advanced Education In General Dentistry Residency Program
Organize the activities of the program to ensure completed work meets required time frames and standards of quality and quantity
Ensure that time keeping, and faculty and residents are doing effort reporting In the respective campus systems, as well as tract leave of residents
Establishes and maintains the schedule of program office activities, prioritizes program related tasks, and ensures that the Program Director Is aware of the important deadlines related to program activities, including managing calendars and appointments, composing correspondence/reports, manuals, preparing teaching material, making travel or meeting arrangements and travel expense reimbursements for faculty and residents
Generate the semester program schedules using the General Dentistry approved schedule template
Enter and maintain postgraduate academic grades, registrations and curriculum Inventory In Banner
Manage departmental files and academic records for the residency program
Prepare reports for CODA, ADA Survey and Annual Report
Track and maintain Advanced Education In General Dentistry Residency Program funds, process check requests, IDRs, and reconcile accounts
Responsible for data entry/scanning/storage of logs, manuals, and records
Have extensive knowledge of Axium to maintain records, perform audits and run reports
Creates spreadsheets, including formulas to organize, display and summarize data
Prepare spreadsheets reports for department management, college administration and other divisions of the University as requested or required
Coordinate and schedule vendors and speakers for residents for 'Lunch and Learn' training sessions, assist with setup of catering and use of seminar room and audiovisual equipment
Critical analysis and tracking of All financial and budgetary information including monitoring expenses, purchases, oversight of data entry, monthly reconciliation of expenses
Acts Independently and in concert with the Chair to ensure fiscal soundness of the department in alignment with the department and DCG budget plans
Coordinate expenses from department accounts as approved by the Chair
Manage department research and travel funds, including oversight, management and completion of the documentation
Evaluate budget reports to manage projected annual expenses and prepare department expense reports
Maintain bookkeeping through monthly PeopleSoft financial reports
Process reimbursements
Perform monthly account reconciliations on all accounts
Perform other duties as assigned
Qualification
Required
Associate's degree from an accredited college or university in a related field
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience
Preferred
Experience in a dental office or practice
Experience with Axium software
Experience with Banner Software
Advanced formal education beyond Associate's degree from an accredited college or university in business or accounting
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
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