NEOGOV · 5 hours ago
Procurement and Compliance Administrator
City of Winter Springs, FL
Full-time
Onsite
Mid, Senior Level
$60K/yr - $78K/yr
3+ years expNEOGOV is seeking a Procurement and Compliance Administrator to join their Finance team at the City of Winter Springs. The role involves managing grants, contracts, and procurement processes, ensuring compliance with relevant policies while maintaining communication with stakeholders.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Develops and maintains a comprehensive procurement coordination process for the City
Drafts, maintains, and electronically tracks all procurement policies, forms, and SOPs and documents
Creates and reviews technical or general specifications and terms/conditions for the acquisition of a variety of goods and services
Assists department heads in negotiating contracts with a variety of service providers
Assists in the development of Requests for Proposals/Requests for Qualifications (RFPs/RFQs) as well as bid proposals for a variety of services and projects
Manages the overall process of soliciting responses to RFPs/RFQs and bid proposals
Coordinates all procurement activities for presentation to the Department Head/City Manager/Commissioners for review, approval and acceptance as required
Ensures compliance with all Florida state procurement rules and local ordinances
Responsible for the overall administration of the full lifecycle of the City grants program
Maintains and improves the City’s comprehensive grant management process
Assists grant owners/subject matter experts as they prepare grant applications and reviews grant applications for accuracy, completion, and compliance
Manages the grant application process to ensure coordination and compliance with all departments and offices involved and legal review
Coordinates the approval process for all grants ensuring deadlines are met and required approvals are obtained
Works with grant owners/subject matter experts to understand requirements on existing grants
Maintains an understanding of and follows reporting requirements and guidelines for all grants awarded
Manages grant draws and funds received from grants through tracking activities
Performs reconciliation of grant expenditures and revenues
Coordinates and provides comprehensive financial tracking and reporting and conducts grant close out processes following County, State, and Federal guidelines
Works with grant owners to understand and adhere to compliance regulations
Coordinates with auditors to compile internal and external grant audit information
Coordinates with all City departments and offices for grant monitoring and reporting
Works with all City departments and offices to understand funding needs associated with strategic priorities and continuously works to identify and pursue grant opportunities that align with specific needs
Drafts, evaluates, negotiates, and executes a wide variety of contracts covering a range of expenses, processes, and operations impacting the City
Creates and maintains relationships with suppliers and serves as a singular point of contact for matters concerning contracts
Maintains records for correspondence and documentation in relation to established contracts and those in progress
Reviews and monitors all contracts for compliance purposes and coordinates with contractors for reporting purposes to ensure appropriate compliance
Communicates and presents all contract-related matters to the Finance Director, Legal, and City Manager when applicable
Monitors the execution of contracts and brings any contract-related problem before the Finance Director, Legal, and/or City manager for an appropriate resolution
Moves forward with the close-out, extension, or renewal of contracts as determined by the Board of Commissioners
Performs research and analysis on specific issues, as required, and independently prepares nonroutine letters and/or reports, which may be highly sensitive and confidential in nature
Qualification
Required
Must possess and maintain a valid Florida Driver's license or obtain one within thirty (30) days of hire
Bachelor's Degree required with a minimum of three (3) years of recent and relevant experience working with public sector procurement processes and practices, grants and contract negotiations, and administrating municipal, state and federal contracts
Excellent communication skills to effectively convey complex information and technical ideas effectively with diplomacy, both verbally and in writing, to various internal and external stakeholders
Strong organizational skills to manage complex workflows and prioritize tasks effectively
Excellent problem-solving skills to identify and resolve issues proactively
Ability to exercise confidentiality and maintain discretion when handling sensitive information
Knowledge of local, state and federal laws, rules and regulations as applied to the activities and programs of municipal government, including grants, contracts, and procurement functions
Ability to analyze and develop policies, procedures, and rules governing the City
Thorough knowledge of organizational functions, budgeting, and operating procedures
Thorough knowledge of business English, e.g. spelling, grammar, punctuation, and vocabulary
Ability to perform essential duties with efficiency and accuracy
Ability to work well either independently or as part of a team
Strong skills with Microsoft Word, Excel, ERP systems, etc
Ability to establish and maintain effective working relationships with City elected officials, department heads, representatives of other agencies, associates and the public
Ability to conduct special studies, analyze and interpret findings, and prepare complex reports and effectively present factual reports
Strong attention to detail and ability to work effectively in a fast-paced environment with multiple interruptions
Must have the ability to report to work in person regularly and consistently
Preferred
Experience with public sector accounting, reporting, and compliance with a minimum of five (5) years of experience in performing in a similar role; or an equivalent combination of education, experience and training which demonstrates the knowledge and abilities necessary to perform the work of a Grants, Contracts, and Procurement Administrator
Benefits
Depending on the plan selected, the City pays approximately 98% of employee's health insurance and contributes to a Health Savings Account.
Dependent coverage, dental, vision, and short term disability plans are available at an additional cost.
Basic life and long term disability insurance is paid by the City.
Additional voluntary insurances are available such as: critical illness, accident, and hospital indemnity insurances etc. are available for an additional cost.
The City contributes 5% automatically.
An additional of up to 2.5% will be contributed if the employee elects to contribute to their individual 457.
Vacation leave & sick leave accrued per pay period
Additional 40 hours of PTO allotted each fiscal year
15 paid holidays
Tuition Reimbursement
Employee Discounts through Working Advantage
Business Casual
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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