AIDT · 2 hours ago
Administrative Assistant
Montgomery, AL
Full-time
Onsite
Entry Level
$45K/yr - $61K/yr
2+ years expAIDT is a company located in Montgomery, AL that is seeking applicants for a full-time Administrative Assistant. This position provides high-level administrative support for various divisions, requiring professionalism and the ability to work independently.
EducationTest and MeasurementTraining
No H1B
Responsibilities
Performs administrative support work (not limited to cellular account, security accounts, etc.) for the Administrative Division as needed
Processes cellular equipment and accessory orders
Maintains office equipment operations and reports needed office machinery service to appropriate vendor
Provides back-up support to Receptionist in preparing receipts of incoming funds for Finance Division
Provides back-up support to Receptionist as needed in receptionist's absence
Maintains inventory of office machine supplies and submits requests for orders as needed
Performs all duties with a positive attitude; communicating professionally at all times to reflect a positive AIDT image
Requests quotes and other required paperwork from vendors and forwards to appropriate person for issuance of purchase order
Performs duties including but not limited to typing, editing, processing, copying, categorizing, and filing of letters, memos, forms, reports, notes, and other internal and external documentation and communications as required
Assists in scheduling meetings, interviews, classes, seminars, conferences, appointments, etc. as required
Assists administrative department with work projects as required
Assists other departments with administrative support as needed
Provides administrative support to the Human Resources Division as needed
Processes requests to obtain office and janitorial supplies to support main office needs
Maintains ongoing office supply levels in storage area
Assists with reviewing encumbrance and other financial reports
Assists the Operations, Assistant Director in administrative duties of the Alabama Workforce Council initiative
Performs electronic postage meter downloads for postage meters at AIDT locations, including reporting download transactions to Finance. Monitors postage meter balance
Performs office errands as needed
Performs all other duties as required by AIDT
Accepts and manages the development and implementation of special projects, and other work-related duties and responsibilities as assigned
Complies with all policies and procedures as set out in the AIDT Policy Manual
Must maintain a highly professional appearance and attitude at all times
Plans daily/weekly work schedule
Maintains housekeeping to organizational standards
Complies with AIDT policy regarding attendance. (Regular and predictable attendance is an essential function of the job.)
Qualification
Required
Minimum high school diploma or GED certificate and one year college training in office procedures, business operations, or other appropriate administrative fields; or two years' work experience in office procedures, business operations, or other appropriate administrative fields
Knowledge of generally accepted office practices and processes, including filing skills
Skilled in reading, writing, spelling, punctuating, and editing of work
Ability to understand and follow directions received from a diverse technical and management staff
Ability to learn internal AIDT processes and job specific systems
Ability to function in an automated work environment using computer systems, copiers, electronic mail, and telephone systems
Ability to communicate effectively verbally and in writing
Ability to work independently
Ability to interact professionally with company representatives, public officials, trainees, coworkers, and the general public
Ability to meet deadlines and handle multiple administrative functions concurrently
Ability to follow established laws, policies and procedures
Ability to work in a constant state of awareness
Preferred
Macintosh computer experience preferred; hands-on computer experience required
Benefits
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Company
AIDT
Aidt specializes in pre-employment selection, on job training, leadership development, industrial safety & maintenance assessment services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Karen McGraw
Assistant Director Business Operations/CFO
Company data provided by crunchbase