Ultimus Fund Solutions · 16 hours ago
Senior Legal Administrator
Hauppauge, NY
Full-time
Hybrid
Senior Level
5+ years expUltimus Fund Solutions is seeking a Senior Legal Administrator to lead the provision of legal administration services for their mutual fund clients. The role involves preparing board materials and regulatory filings, managing regulatory calendars, and providing legal and governance support.
ConsultingFinanceFinancial ServicesInformation Technology
Responsibilities
Prepares client registration statement updates
Prepares other client SEC filings and forms
Prepares and distributes client board and committee materials, including agendas, exhibits, reports, and resolutions
Prepares minutes of client board and committee meetings
Attends board and committee meetings by telephone or, if the client requests, in person, to record notes, as needed
Maintains contractual agreements and corporate governance documents
Manages regulatory calendars and filing processes
Assists in the development and oversight of legal administration procedures relating to board meetings, corporate governance, and SEC filings
Leads and assists with projects, as needed
Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used
Serves as a primary legal contact for designated clients and a diplomat for Ultimus
Coordinates with clients, fund counsel, Ultimus teams and other fund service providers with respect to fund issues and assists with the resolution of client issues
Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc
May perform other duties as required and assigned
Qualification
Required
An undergraduate degree from an accredited college or university
A paralegal certificate from an accredited school, college, or university
5+ years of paralegal or legal administration experience in a corporate or law firm environment
5+ years of experience with the Investment Company Act of 1940
Client service skills with an aptitude to understand the clients' basic legal needs and how they are related to the clients' business needs
Exercises good judgement
Aligns associates with company values and goals
Plans and delegates the work of others
Motivates and inspires others
Assesses the performance of self and associates to make improvements or take corrective action
Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures
Troubleshoots issues utilizing creative and critical thinking skills
Multitasking, analytical, and organizational skills
Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness
Demonstrates personal integrity, responsibility, and accountability
Effectively uses resources such as time and information in conjunction with associates
Participates in solving problems and making decisions
Presents and expresses ideas and information, written and oral, clearly, and concisely
Actively listens to others to achieve understanding and supports an open exchange of ideas and information
Identifies needs, arranges for, and obtains resources to accomplish individual and department goals
Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations
Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion
Preferred
Equivalent education, experience, and KSA's will be considered
Company
Ultimus Fund Solutions
Ultimus Fund Solutions, LLC provides highly customized and comprehensive mutual fund services to small and medium size mutual fund groups.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-11-19Acquired
2012-06-18Private Equity
Leadership Team
Gary Tenkman
CEO
Jason Stevens
Chief Technology Officer
Recent News
2026-01-20
EIN Presswire
2025-12-15
2025-12-10
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