Vaco by Highspring · 7 hours ago
AR Specialist (Machine Invoicing)
Florence, KY
Full-time
Onsite
New Grad, Entry Level
$22/hr - $25/hrVaco by Highspring is seeking an AR Specialist responsible for processing customer invoicing and managing credit card transactions. The role involves maintaining accurate accounts receivable records and preparing various invoicing reports for the company.
Staffing & Recruiting
Hiring Manager
Maya Ferrell
Responsibilities
Process invoicing for machine shipments, installations, revisions, and cancellations
Prepare invoicing for the Training Department
Generate free-text invoices and credit memos as needed
Complete AR adjustments for regional accounts, intercompany transactions, and Canada and Mexico accounts
Process credit card sales transactions and issue refunds when applicable
Manage the AR group email inbox, including new customer setup and customer account changes in CE Service and D365 systems
Prepare and distribute the monthly "Paid in Full" report for the Service Department
Download daily bank reports
Print customer remittances showing payment details
Monitor and review the AR return email inbox:
Process and forward invoices to regions that do not have customer contact email addresses
Forward customer requests to the appropriate region
Research and provide supporting documentation to regional teams when questions arise
Post and research customer payments received via ACH and wire from 5/3 and Huntington banks into D365 and AS400 systems
Balance daily cash postings to ensure accuracy
Qualification
Required
Responsible for processing customer invoicing, managing credit card transactions, and maintaining customer accounts receivable (AR) records with accuracy and timeliness
Process invoicing for machine shipments, installations, revisions, and cancellations
Prepare invoicing for the Training Department
Generate free-text invoices and credit memos as needed
Complete AR adjustments for regional accounts, intercompany transactions, and Canada and Mexico accounts
Process credit card sales transactions and issue refunds when applicable
Manage the AR group email inbox, including new customer setup and customer account changes in CE Service and D365 systems
Prepare and distribute the monthly 'Paid in Full' report for the Service Department
Download daily bank reports
Print customer remittances showing payment details
Monitor and review the AR return email inbox
Process and forward invoices to regions that do not have customer contact email addresses
Forward customer requests to the appropriate region
Research and provide supporting documentation to regional teams when questions arise
Post and research customer payments received via ACH and wire from 5/3 and Huntington banks into D365 and AS400 systems
Balance daily cash postings to ensure accuracy
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase