Signs By Tomorrow · 4 hours ago
Administrative Assistant for large sign company
Derwood, MD
Full-time
Onsite
New Grad, Entry Level
$47K/yr - $47K/yrSigns By Tomorrow is a large sign company that produces signage for construction projects. They are seeking a detail-oriented Administrative Assistant to support project management efforts across various construction projects, ensuring effective communication and organization.
Digital SignageGraphic DesignManufacturing
Responsibilities
Keep accurarte records of the project's development and schedules using Google Sheets
Be a Communication Hub
Act as the main point of contact between the project manager, department heads and team members, and vendors and sometimes clients
Keep everyone updated on progress, changes, and next steps
Planning and Organizing
Assist the Project Manager with maintaining project plans, timelines, and schedules
Filling out proper forms necessary for each project
Ensure each team member understands their responsibilities and deadlines and keep them on track by following up with them daily and being tenacious
Break down larger project goals into smaller, trackable tasks
Facilitate communication between project stakeholders to ensure alignment on project goals and timelines
Monitor projects' progress and provide regular updates to project managers regarding milestones and deliverables
Identify risks, bottlenecks, and conflicts within the team
Help resolve minor issues before they escalate
Support resource allocation (who is doing what and when)
Maintain organized and upload required project documentation, including contracts, change orders, and correspondenc, Insurance requirements, COIs to clients
Problem Solving & Support
Team Support & Morale
Help the team stay organized and motivated
Provide reminders, encouragement, and coordination to reduce stress
Facilitate collaboration by making sure the right people are connected
Contract Billing
Become familar with each Project's billing requirements and forms
Coordinate and assist with billing tasks, coordinating with each project manager by filling out forms or uploading to 3rd party sites monthly billing of each project to the various General Contractors. Keeping track of what has been billed and what can be billed until project completion
Qualification
Required
Detail-oriented
Strong organizational skills
Effective communication skills
Ability to coordinate multiple tasks simultaneously
Experience with Google Sheets
Strong time management skills
Ability to prioritize tasks effectively
Proficient in use of Excel workbooks
Excellent math skills
Proven ability to work collaboratively within a team while managing individual responsibilities
Ability to keep accurate records of the project's development and schedules
Ability to act as the main point of contact between project manager, department heads, team members, vendors, and clients
Ability to assist the Project Manager with maintaining project plans, timelines, and schedules
Ability to ensure each team member understands their responsibilities and deadlines
Ability to break down larger project goals into smaller, trackable tasks
Ability to facilitate communication between project stakeholders
Ability to monitor projects' progress and provide regular updates to project managers
Ability to identify risks, bottlenecks, and conflicts within the team
Ability to help resolve minor issues before they escalate
Ability to support resource allocation
Ability to maintain organized and upload required project documentation
Ability to help the team stay organized and motivated
Ability to provide reminders, encouragement, and coordination to reduce stress
Ability to facilitate collaboration by making sure the right people are connected
Ability to become familiar with each Project's billing requirements and forms
Ability to coordinate and assist with billing tasks
Preferred
Light bookkeeping knowledge would be helpful
Benefits
Paid time off
Company
Signs By Tomorrow
Signs By Tomorrow is a custom sign company, designing and manufacturing high impact signs, graphics and signage systems.
Founded in 1986
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Bruce Simon
Owner/CEO
Company data provided by crunchbase