Jasmine Engineering · 5 hours ago
Executive Assistant-San Antonio
San Antonio, TX
Full-time
Onsite
Mid Level
$45K/yr - $55K/yr
3+ years expJasmine Engineering is a project management firm specializing in innovative Total Building Commissioning solutions. They are seeking a highly organized and proactive Executive Assistant to support senior leadership by facilitating day-to-day operations and managing executive-level activities.
Civil EngineeringConsultingFacility ManagementProject Management
Hiring Manager
Jasmine Azima
Responsibilities
Provide executive-level administrative support, including managing calendars, scheduling meetings, preparing agendas, and coordinating travel arrangements
Act as the main point of contact between senior management, clients, and internal teams. Manage emails, phone calls, and other communication channels
Assist Principal to manage relationships with clients and stakeholders, ensuring timely communication and resolution of any issues or inquiries
Assist with the tracking and monitoring of project timelines, resources, and budgets. Help coordinate meetings and communications for ongoing projects
Assist with the creation of status reports, financial updates, and other business reports for the senior management team
Prepare, proofread, and edit project-related documents, presentations, reports, and correspondence. Maintain and organize project files, ensuring information is easily accessible
Organize and schedule internal and client meetings, prepare meeting materials, and take meeting minutes
Assist in organizing firm events, workshops, conferences, and other special projects as needed
Ensure executive teams’ tasks are completed in a timely manner, prioritizing urgent matters and ensuring deadlines are met
Handle sensitive and confidential information with discretion and professionalism
Overseeing ordering supplies, managing equipment, and ensuring the office environment is well-maintained as needed
Qualification
Required
3-5 years of experience in an executive assistant or administrative support role, ideally within a project management or professional services firm
Strong skills in Executive Administrative Assistance and Administrative Assistance
Proven experience with Expense Reports and Executive Support
Excellent Communication skills, including verbal and written communication
Exceptional organizational skills and attention to detail
Ability to multitask and prioritize work effectively
Preferred
Bachelor's degree in business administration, or a related field preferred
Experience in handling confidential information with discretion
Proficiency in office software and tools
Benefits
Excellent benefits.
Company
Jasmine Engineering
Jasmine Engineering is a program management and total building commissioning firm.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase