Stellar Management · 5 hours ago
Operations Analyst / Assistant Project Manager
New York, NY
Full-time
Onsite
Entry, Mid Level
$75K/yr - $95K/yr
1+ years expStellar Management is one of New York City’s premier real estate investment firms, seeking an Operations Analyst / Assistant Project Manager to support asset-level operational and development initiatives. The role involves managing building staff, overseeing property operations, and assisting in project management across the firm's portfolio.
Real Estate
Responsibilities
Managing and overseeing all building staff, property operations, and ongoing development projects to achieve the financial and operational objectives of the business plan
Ability to assist in the management and deployment of a light construction crew and other field personnel including Superintendent
Collaborate with the Director of Business Operations and Asset Managers to understand property-specific goals and assist in implementing plans to achieve those objectives
Supervise and schedule apartment turnovers, coordinating with cleaning, painting, and maintenance teams to ensure standards and deadlines are met
Execute on Key Performance Indicators as defined in the business plan
Assist with the hiring, training/onboarding, scheduling, and management of on-site building staff
Work with management to prepare and maintain operating and capital budgets and support the implementation and execution of construction projects on site
Assist procuring and monitoring third-party vendors and the reporting on status of ongoing projects
Compile and ensure completion of construction punch lists including project close-out documentation
Process and track vendor invoicing via AIA documents, lien waivers, & contractor affidavits
Assist in reviewing contracts, vendors, staffing, and maintenance practices to identify expense reductions
Oversee the lease renewal process and help negotiate renewal terms to retain occupancy for three rental buildings in the portfolio
Coordinate curing of DOB, DOH, HPD, DEC, DEP, & LPC violations
Oversee resident services and communications to achieve high customer satisfaction and retention
Work with the maintenance team to ensure that apartments, common areas and grounds are maintained
Assist with the leasing process when necessary, including pricing, marketing, showings, and issuing new leases
Oversee turnover process of recently vacated apartments to ensure quality results and timely completion
Attend to emergencies on-site outside of normal business hours if/when needed
Additional operational tasks include: monitoring and handling resident payments and collections with the accounting department, preparing accident and insurance claims, and scheduling tenant move-ins / outs
Qualification
Required
Undergraduate degree
A commitment to performing high-quality work in a collaborative environment on a growing team
Ability to prioritize, identify and implement operational initiatives
Ability to demonstrate self-motivation and an intellectual curiosity with a dedication to continually find ways to positively impact operational processes and key personnel to improve property-level performance
Strong interpersonal skills with an ability to effectively communicate with individuals across all levels of the firm including building staff, leasing teams, and senior management
Demonstrated ability to effectively communicate and manage a team
Strong organization skills with a penchant for paying attention to detail
Strong customer service and verbal/written communication skills
Proficiency in MS Excel, PowerPoint and Word
Bachelor's degree or equivalent required
1–2 years of relevant construction project or property management management experience
On-site presence required 5 days per week (corporate office and field locations)
Ability to safely access and navigate active construction sites
Must be able to sit, stand, and walk for extended periods
Capable of in-person and phone-based communication with internal teams, vendors, and city agencies
Preferred
Knowledge of building systems and building maintenance preferred
Prior experience in leasing preferred, but not required
Familiarity with local real estate laws and regulations helpful, but not required
Experience with Yardi software and CMS helpful, but not required
Company
Stellar Management
Stellar Management is a real estate company in New York City that provides residential, retail and office property.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Adam Roman
Principal, Chief Operating Officer
Barbara G.
Chief Accounting Officer (CAO)
Recent News
Crain's New York Business
2025-12-05
The Real Deal
2025-08-27
2025-08-13
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