S&K Technologies, Inc. · 2 hours ago
Administrative Assistant
AZ, Marana, AZ, US
Full-time
Hybrid
Entry Level
$40K/yr - $60K/yr
1+ years expS&K Technologies, Inc. is a company focused on providing professional administrative support. The Administrative Assistant will be responsible for clerical tasks, securing the office, greeting guests, managing correspondence, and assisting with event planning and inventory management.
Information TechnologySoftware
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide clerical support to managers, employees, and customers with daily office needs and general administrative projects in a professional manner
Responsible for but not limited to securing the office during regular business hours to ensure no unauthorized access is granted, greet guests, direct incoming calls to appropriate associates, mail distribution, flow of correspondence, and maintain appropriate inventory of supplies
This position requires planning, organization and coordination including processing travel, making and reconciling purchases, maintaining company records; accurate organization charts; and the generation of reports
Additional duties may include planning and organizing philanthropy and company events
Ensure facility is stocked with office supplies, neat and secure during regular business hours to prevent unauthorized access
Perform office checks to include but not limited to maintenance needs (e.g. office lights), etc
Ensure office storage is organized and neat
Ensure copier, phone, wifi and TVs are in operational order and have clear instructions for use
Receive, sort and forward incoming and outgoing mail and publications. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Maintain a clean and organized office supply, copy/fax area, and conference room area
Greet, assist, and direct customers, visitors, and staff as appropriate. Ensure all guest sign-in and out when entering/exiting the facility
Answer and screen telephone calls and direct to the appropriate associate. Transfer callers to the associate’s voice mailbox and/or take messages when the associate is unavailable
Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
Arrange initial meeting with new hires in office. Provide new hire bag and documents
Compose and type routine correspondence and documents as required
Maintain a current organization chart and update monthly
Assist with other related clerical duties such as photocopying, faxing, filing and collating
Arrange conference calls and set up meetings, take minutes as requested, and provide refreshments as needed
Arrange travel as requested
Train to be backup for NASA badging
Make and reconcile purchases
Maintain and organize company records on SharePoint
Provide support and reports as requested for administrative purposes and in support of the Quality Management System
Perform detailed data entry and retrieval as required
Must perform other duties as assigned at the discretion of management
Replenish inventory by ordering, receiving, stocking, and distributing office supplies to include but not limited to 'breakroom', facility maintenance supplies, health and safety, new hire packets and office supplies
Ensure that the janitorial service’s responsibilities are met and notify building supervisor if not. Correspond with service provider for specific janitorial needs
Conduct and inspect monthly facility safety inspections at designated facilities, maintain required safety reports and files
Maintain key inventory and assign keys with appropriate permissions
Plan, organize, budget and coordinate company events, such as picnics, holiday parties, luncheons. May require creativity for theme and decorating
Plan, organize and coordinate 3-4 philanthropic opportunities for the company to give to the community
Plan, organize, budget and coordinate marketing company sponsored events like chili cookoff, golf tournament, etc. May require creativity for theme and decorating
Qualification
Required
High school diploma or GED required
One year of administrative assistance required
Current drivers' license, proof of U.S. citizenship or proof of authorization to work in the US and the ability to satisfy a background investigation to obtain a security clearance
Effective verbal, written and interpersonal communication skills
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
Detail-oriented, effective time management and organizational skills required
Must be flexible and able to adapt to different work tasks
Professional personal presentation
Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers
Must be courteous, customer focused, well organized, flexible and able to demonstrate proficient communication
Preferred
Two or more years of experience preferred
Company
S&K Technologies, Inc.
S&K Technologies, Inc.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chad Cottet
Chief Executive Officer
Recent News
Business Wire
2025-07-02
Company data provided by crunchbase