Early Medical · 16 hours ago
Executive Personal Assistant
Austin, TX
Full-time
Onsite
Mid, Senior Level
$130K/yr - $145K/yrEarly Medical is a pioneering virtual practice focused on longevity and healthspan optimization. They are seeking an Executive Personal Assistant to support the CEO by managing travel logistics, personal tasks, and calendar coordination to enhance organizational efficiency and effectiveness.
Medical Practice
Responsibilities
Under the guidance and approval of the Senior Manager of Executive Operations, own end-to-end travel planning—from initial intent through arrival, execution, and return. Coordinate complex domestic and international travel with precision, ensuring every movement is intentional, efficient, and aligned with the CEO’s priorities
Design and maintain comprehensive itineraries that account for every minute of the CEO’s time, including flights, ground transportation, lodging, meeting transitions, buffers, and recovery windows. Ensure all travel materials are accurate, accessible, and organized at all times
Maintain active oversight while the CEO is in transit, remaining in contact as needed to monitor real-time changes, disruptions, or opportunities to optimize schedule and flow. Anticipate issues before they surface and execute contingency plans seamlessly
Maintain a living database of travel intelligence and preferences—curating trusted restaurants, venues, routes, and city-specific need-to-knows, and capturing post-travel feedback to continuously refine future itineraries
Manage the full travel experience and ambiance, not just the schedule. This includes hotel selection and loyalty optimization, room and amenity preferences, gym access and hours, pool specifications, spa availability, privacy considerations, and other details that shape comfort, recovery, and productivity while traveling
Demonstrate fluency across commercial, charter, and international travel. Manage all travel documentation, including passports, visas, entry requirements, health documentation, currency considerations, and local regulations. Maintain up-to-date emergency contacts, insurance coverage, and contingency protocols
Operate with discretion, foresight, and judgment—ensuring the CEO arrives informed, prepared, and fully supported, without friction, surprises, or wasted time
Own and execute a continually evolving list of personal tasks and errands that fall outside the scope of household or property management. Identify, prioritize, and close personal to-dos with efficiency, discretion, and sound judgment
Responsibilities span a wide range—from coordinating hobby-related needs and repairs to managing medical appointments, digital subscriptions, personal shopping, and time-sensitive pickups. Tasks vary in complexity and urgency, requiring comfort with constant context switching
Manage high-risk and time-sensitive projects that sit outside standard operating paths, often with incomplete information or elevated stakes. Navigate ambiguity with composure and resourcefulness, ensuring progress continues without escalation or disruption
Ensure consistent follow-through across tasks, priorities, and commitments by tracking details, anticipating downstream impacts, and closing loops with precision—bringing order, continuity, and confidence to complex personal workflows
Under the guidance and approval of the Senior Manager of Executive Operations, coordinate personal calendar appointments and commitments, including medical and dental appointments, family events, date nights, birthdays, school activities, and other time-sensitive obligations
Partner closely with other members of the Office of the CEO to maintain visibility into personal and family-related events, creating a unified and switchable view of timing without fragmented communication
Maintain and evolve a curated database of lifestyle preferences, including preferred restaurants, venues, and experiences. Stay closely connected to the Austin dining and events scene—tracking new openings, invitations, and cultural moments—and proactively suggest experiences aligned with interests, availability, and seasonality
Qualification
Required
Is in Austin, TX - Please do not apply if you are not in Austin, TX
Makes decisions thoughtfully and independently, even without perfect information
Exercises sound judgment when information is incomplete and stakes are high, and knows when to act versus when to pause
Treats executive time as a finite resource and plans travel, schedules, and decisions with intention and foresight
Thinks in systems, not workarounds, and contributes to shared tools that create continuity beyond any one person
Moves fluidly between business and personal context while maintaining discretion, professionalism, and clarity
Closes loops relentlessly—tracking details, anticipating downstream impacts, and ensuring nothing quietly stalls
Communicates in a way that reduces friction and enables others to predict what happens next
Remains emotionally steady under pressure and resolves frustration internally rather than escalating noise
Is resourceful by default—researching, testing, and refining solutions without waiting for perfect direction
Understands that comfort, recovery, and experience materially affect performance and plans accordingly
Treats trust as sacred and handles sensitive information with care, restraint, and maturity
Benefits
100% employer-paid medical, vision, and dental insurance (multiple plans available).
100% employer-paid life insurance, short-term, and long-term disability insurance.
Employer-sponsored HSA contributions for HDHP medical plans
Additional HSA and FSA spending account plans for employees
401(k) with a 5% company match.
Generous PTO and holiday schedule.
Company-issued technology and work-from-home stipend.
The opportunity to work at the forefront of health and longevity science with a team of world-class professionals dedicated to precision, mastery, and excellence.
Company
Early Medical
Peter Attia, M.D. is a Stanford, John Hopkins, and NIH-trained physician focused on the applied science of longevity.
Founded in 2016
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Danielle Sheridan
Executive Assistant to Chief Executive Officer
Lacey Stenson, MBA
CFO and COO, Family Office and Business Ventures
Company data provided by crunchbase