Austin Community College · 3 hours ago
Assistant I, Executive
Austin, TX
Full-time
Onsite
Mid Level
$58K/yr - $72K/yr
3+ years expAustin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. The role involves providing executive level administrative support to an executive vice president, vice president, or associate vice president, including managing correspondence, scheduling, and coordinating special projects.
Higher Education
Responsibilities
Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts
Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities
Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items
Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations
Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events
Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media
Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered
May assign and review the work of office personnel
Qualification
Required
Three years related work experience
Associate degree
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed
College operations, organization, policies, and procedures
Records retention, preservation, and recording
Principles and methods of budget preparation and expenditure control
Office management processes and procedures
Correct English usage, grammar, spelling, punctuation, and vocabulary
Possessing a customer-oriented and solutions-focused mindset
Preparing and processing purchase orders
Accountable for inventory/property management
Establishing and maintaining effective working relationships
Maintaining an established work schedule
Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality
Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through
Compiling and organizing complex material, summarizing discussions and actions taken in report form
Reviewing and preparing narrative and statistical reports and records
Interpreting and applying rules, regulations, policies, and procedures
Analyzing situations accurately and adopting an effective course of action
Maintaining confidentiality of work-related information and materials
Use a variety of spreadsheet, word processing, database, and presentation software
Work is performed in a standard office or similar environment
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling
Occasional lifting of objects up to 10 pounds
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices
Company
Austin Community College
Austin Community College is a nationally recognized two-year college serving Central Texas.
1001-5000 employees
H1B Sponsorship
Austin Community College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Stefanie Vermillion
Co-founder of the LGBT eQuity Committee
Dr. Eduardo L. Garcia
Professor and Assistant Dean, Distance Education and External Partnerships
Recent News
U.S. Economic Development Administration
2023-09-21
Business Journals
2023-05-03
2023-02-22
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