Markel · 4 hours ago
Administrative Assistant - State National
Bedford TX
Full-time
Onsite
Senior Level
7+ years expMarkel is a Fortune 500 company with a global presence, dedicated to providing insurance and investment operations. The Administrative Assistant will provide comprehensive support to department management, coordinating activities, managing calendars, and overseeing logistics for meetings and projects.
Insurance
No H1B
Responsibilities
Provides administrative support for department and management including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects
Coordinates activities, including management of the supervisor’s calendar, requesting access to him/her based on an in-depth understanding of the supervisor’s priorities and needs, and his/her role within the Company framework
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
Compose correspondence; develop, review, and edit presentations and documentation; research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves
Prioritizes, plans, coordinates, and/or oversees logistics for meetings and conferences with individuals and entities internal and external to the Company
Serve as the supervisor’s liaison to various internal and external constituencies including screening correspondence and telephone calls. Keeps the supervisor informed of all matters requiring his/her attention
Oversees and/or manages multiple projects; anticipate and track critical dates, events, and organizational issues for the executive; follow up with appropriate parties to ensure deadlines are met
Organizes and maintains the workings of the supervisor’s office. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained
Acts on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems
Compose and draft documents and correspondence for presentations, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various documents, displays, reports, brochures, social media, and/or websites
Create complex reports, spreadsheets, and charts which may utilize specialized software and systems
Oversees and/or processes a variety of financial transactions; reporting expenses of supervisor, departmental budget items, monitors office supplies and reconciles with budget, research, identify, and resolve discrepancies when necessary
Communicates with staff on behalf of supervisor regarding day-to-day work assignments and deadlines which are to be met
Qualification
Required
Bachelor's degree and seven years of relevant senior administrative experience, or an equivalent combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future
Benefits
We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.
All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.
Company
Markel
As the insurance operations within the Markel Group Inc.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Keimig
President & Chief Executive Officer - Markel Surety Corporation
Richard Whitt
Retired, Co-chief Executive Officer
Recent News
2025-05-28
Company data provided by crunchbase