Texas A&M International University · 3 days ago
Associate Director of Financial Aid
Laredo, TX
Full-time
Onsite
Lead/Staff, Director/Executive
8+ years expTexas A&M International University is seeking an Associate Director of Financial Aid to support the management and administration of scholarship and student financial aid programs. The role involves providing leadership to staff, overseeing program effectiveness, and ensuring compliance with regulations while enhancing operational efficiency through technology.
Higher Education
Hiring Manager
Laura Elizondo
Responsibilities
Provides leadership, supervision, and direction to staff in the development, maintenance, and management of student employment and work study programs, emergency tuition and short-term loan programs, record-keeping, coordination of outreach efforts, personnel issues, or financial and business-related activities
Assesses program effectiveness and makes recommendations for improvements
Provides leadership in development of both long- and short-range goals
Oversees operation and administration of outreach and early awareness, marketing, counseling, business process management, or budget management
Ensures recommendations and instructions from supervisors are carried out
Makes recommendations concerning program funding levels and may recommend the awarding of student financial aid to needy students
Assists Director with formulating department policies and procedures, implementing strategic priorities, and developing programs at affiliated locations
Reviews the Quality Assurance Program findings and takes appropriate action
Ensures compliance with federal, state, and local program regulations and audits and takes appropriate corrective action
Assists with the preparation of federal, state, and operational reports
Manage the technical and functional aspects of the Financial Aid module of the Student Information System, including system setup, implementation, analysis, problem resolution, maintenance, reporting, and regulatory updates
Build, monitor, and maintain the Student Financial Aid System rules and processes. Develop, review, and modify procedures and documentation for the financial aid office. Including but not limited to annual calendar and process flow, budgeting, aid adjustments, new aid year start-up, and year-end close-out
Collaborate with others in the processing of financial aid applications by coordinating the daily file import and export of electronic files from the Central Processing System (CPS) and Common Origination and Disbursement (COD), facilitating the assignment of students to different packaging groups, and reconciling data that may create inconsistency with the awarding process
Work closely with the University’s IT Department to establish, monitor, and synchronize financial aid batch processing
Responsible for improving efficiencies within all functional areas of Financial Aid by using technology to provide systematic solutions to problems and enhance existing processes
Works with other departments to develop new protocols to replace existing manual processes and identify cross-functional issues. Collaborates with other units to find and develop appropriate solutions
Maintain and is responsible for written documentation for system processes and procedures. Provide and present training on new financial aid regulatory updates and initiatives to the Financial Aid staff and other units as needed
Develop and maintain all internal and external data interfaces, data reporting, set-up, and maintenance of the Banner financial aid management system
Assume primary responsibility relating to financial aid administration, including yearly implementation of the complex financial aid awarding model in Banner
Maintain software/databases, including testing new functionality, writing database algorithms for rules-based processing
Develop and test rules and validation tables
Analyze financial aid business needs and develop strategies to resolve issues and develop processes to improve efficiency
Develop and maintain quality control reports and internal audit procedures to ensure compliance with federal and university regulations and policies
Qualification
Required
Bachelor's degree
Eight years of related experience
An equivalent combination of education and experience may be considered
Knowledge of word processing, spreadsheet, and database applications
Knowledge of higher education
Knowledge of student financial aid processes and related federal and state regulations
Ability to multitask and work cooperatively with others
Oral and written communication skills
Organizational skills
Demonstrated leadership ability
Ability to solve complex problems
Preferred
Master's degree
Significant technical and functional experience with Student Information Systems, with preferred knowledge of Banner Financial Aid, Web-Focus, CampusLogic, and Laserfiche
Ability to utilize Federal and State electronic data interfaces and web-based services: FAFSA Partner Portal, COD, CPS, SAIG, Edconnect, EdExpress, NSLDS, and THECB Portals
Company
Texas A&M International University
Texas A&M International University is a higher educational institute.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.37MKey Investors
National Science Foundation
2024-09-04Grant· $0.37M
2024-07-03Grant
Leadership Team
Dr. Erica Guerrero
Literacy Partnership Program Director
Fred Juarez III
Associate Vice President for Finance and Administration and Assistant CFO
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