University of Tennessee at Martin · 19 hours ago
Administrative Assistant
Martin, TN
Full-time
Onsite
Mid Level
$16.48/hr - $20/hr
4+ years expUniversity of Tennessee at Martin is seeking an Administrative Support Assistant to provide direct support to the Vice Chancellor for Communications and Marketing. The role involves various administrative responsibilities including budget tracking, publicity release preparation, and office management.
E-LearningEducationHigher EducationTraining
Responsibilities
The Administrative Assistant is responsible for all office Oracle interface including invoice, purchase order and contract entry, travel and expense report entry, and procurement card monitoring and reconciliation
This position provides budget tracking, reconciliation, preparation and planning
This position prepares all publicity releases relating to commencement, honor roll and scholarship awards and releases them to the news media; schedules the university photography staff; collects payments and prepares deposits and transfers for internal payments for photography services/photographs; orders and stocks office supplies; tracks and documents news hits and archives news clippings and cutlines; updates and maintains the university speakers guide; coordinates onboarding for new office employees; takes minutes of meetings as required for the office or committees on which the Vice Chancellor serves; assists with proofing news releases, official publications and marketing materials; and various other support functions for the Office of University Relations
In addition, this position supervises any assigned work study students
Qualification
Required
High school diploma with four years of relevant experience, or a combination of education, training, and experience
Accounting experience with extensive knowledge of Microsoft Word, Outlook, and Excel
Ability to organize, prioritize, and multitask
Excellent oral, written, interpersonal, and customer service skills
Skilled in the use of office equipment, computers, multi-line phone system, printer/fax/copier/scanner, calculator
Ability to work independently as well as in a team setting without direct supervision
Must have the ability to supervise, motivate, and direct student workers
Experience in budget planning, reporting, and reconciliation
Preferred
Bachelor's degree in business, accounting, or related field
Three years of higher education experience
Familiarity with Banner and ACE student and alumni tracking systems
Knowledge and proficiency using Oracle software
Company
University of Tennessee at Martin
University of Tennessee at Martin is a public university that offers undergraduate program.
1001-5000 employees
H1B Sponsorship
University of Tennessee at Martin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (143)
2024 (100)
2023 (100)
2022 (83)
2021 (77)
2020 (108)
Funding
Current Stage
Late StageLeadership Team
Amy Belew
Chief Information Officer
Recent News
Company data provided by crunchbase