New Harbor Capital · 12 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Senior Level
7+ years expNew Harbor Capital is a Chicago-based private equity firm focused on investing in lower middle market, growth-oriented healthcare, education, and business services companies. They are seeking an experienced Executive Assistant to enhance the effectiveness of the firm by overseeing office operations, providing administrative support, and ensuring a professional work environment.
Investment Management
Hiring Manager
Hayley Formolo Mans
Responsibilities
Oversee smooth functioning of daily office operations and facility needs, including coordination with building management
Manage office inventory (supplies, snacks, beverages) and maintain organized office common areas
Handle office repairs, maintenance requests, vendor coordination, and shipping/receiving of packages
Welcome and register visitors, manage office entrance instructions, and handle phone calls
Maintain filing systems and organize physical/digital records, including ongoing tax-related administrative preparation
Coordinate internal and external meetings, including calendar management, document preparation, food/catering orders, and logistics
Schedule and manage complex travel arrangements for assigned team members
Prepare and process expense reports
Support the planning and execution of internal and external events, occasionally providing on-site assistance
Qualification
Required
7+ years of administrative support experience in a professional environment (financial services or private equity experience preferred)
Proofreading skills
Proficiency in technology, especially Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)
College degree strongly preferred
Self-motivated and accountable; able to work alone with minimal direction, as well as part of a team
Eagerness to learn
Exceptional time and project management skills; ability to handle multiple concurrent assignments with a high degree of accuracy
Not easily flustered or intimidated
Ability to communicate effectively with a range of management styles
Proven track record of process improvements and implementation of processes
Strong attention to detail
Discreet - possesses good judgment and can maintain the highest level of confidentiality
Excellent written and verbal communication skills
Able to work from the downtown Chicago office Monday-Thursday each week
Company
New Harbor Capital
New Harbor Capital is a growth-focused private equity firm that understands the value of true collaboration.
11-50 employees
H1B Sponsorship
New Harbor Capital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Early StageLeadership Team
Marcy Bliss
Executive Advisor
Thomas Formolo
Founder
Recent News
Company data provided by crunchbase