Newport Bay Conservancy · 7 hours ago
Administrative Assistant
Newport Beach, CA
Full-time
Hybrid
Entry Level
$22/hr - $26/hr
1+ years expNewport Bay Conservancy is dedicated to environmental advocacy and preservation. The Administrative Assistant will provide essential clerical and organizational support to ensure smooth office operations, including managing finances, schedules, and communications.
Non-profit Organization Management
Hiring Manager
Heather Cieslak
Responsibilities
Handle general correspondence and act as the first point of contact
Provide clerical support and effectively manage digital files
Perform basic bookkeeping with data entry in QuickBooks to maintain financial records
Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements
Assist in project accounting and reconciliations as needed to ensure accurate reporting
Order supplies and manage inventory with education and restoration teams
Qualification
Required
Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience)
Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community
Dedication to the conservation of wildlife and natural resources
Exhibits confident communication skills, both written and verbal
Organized and exhibits excellent time management
Familiarity in customer service principles with the ability to handle confidential information responsibly
Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations
Ability to effectively manage inboxes and correspond clearly through email
Uses cell phone and communicates efficiently through text messaging
Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc)
Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team
Punctual and reliable self starter
Successfully pass a background check
Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies
Preferred
Previous experience in QuickBooks or other accounting software is strongly desired
CPR/First Aid Certification (provided if not currently certified)
Benefits
CPR/First Aid Certification (provided if not currently certified)
Company
Newport Bay Conservancy
The Upper Newport Bay is a rare treasure in Orange County, California.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase