NEOGOV · 1 hour ago
Engineering Administrative Coordinator
Engineering 7450 Metro Blvd Edina, MN
Full-time
Onsite
Mid, Senior Level
$34.46/hr - $42.83/hr
5+ years expNEOGOV is seeking an Engineering Administrative Coordinator for the City of Edina. This role serves as the first point of contact for the Engineering Division, assisting with management and administrative duties, including contract management and communication with residents and contractors.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides information and assistance to residents and contractors regarding engineering matters via telephone, email, mail and in person
Provides benchmark locations, sewer and water locations, easement locations, and copies of plats and maps
Answers questions regarding street maintenance/reconstruction, utility markings, street bonds, right-of-way, and other general engineering matters
Assists with creating specification templates for construction projects
Works with Department and City Attorney incorporating new Federal, State and local requirements into City contract specifications
Drafts project specifications (boilerplate) for project manager modification
Manages the procedures for improvement projects
Creates improvement numbers and file folders
Tracks consultant agreements and proposals relating to invoices received
Prepares open house letters, informational letters and surveys / questionnaires
Tabulates surveys / questionnaires
Coordinates communications to residents
Assists with contract management
Prepares and assembles contract specification books of projects for online bidding
Assists with consultants led projects for online bidding
Prepares advertisements for bids and places in newspapers and on website in accordance with required state law
Assists with bid openings, bid tabulations and bid results posting online
Prepares contracts and award letters after Council approval, mails contracts to contractors, and reviews legal documentation to ensure it meets state law
Sets up and maintains contract files
Coordinates monthly payments and maintains project financial records
Communicates with contractors verbally and in writing as needed
Reviews and sends City Extra communications
Processes municipal state aid, federal aid and other agencies reimbursements
Assists residents with adding utility upgrades to special assessments
Creates pending and final assessment rolls
Assures compliance with Chapter 429 statute requirements relative to special assessment: rolls, public notices, certified mailing lists, and advertising public hearings
Compare taxpayers’ names to County Auditor
Public notices; public hearings; certified mailing lists; advertising
Creates final assessment worksheets
Manages purchasing activities of Engineering Division
Processes purchase requisitions, purchase orders, and payment vouchers for the Department
Reconciles invoices with proposals, agreements and contracts for accuracy and to assure they are within budget
Assist with preparation and formatting of memorandums and reports for City Council Packets including the required digital ADA requirements
Updates and maintains websites as it relates to Engineering Division and / or Public Works Department. Submits road closures to Waze or other online platforms as needed
Assists with drafting and reviewing department policies and procedures
Handles general administrative duties
Process right-of-way vacation applications
Responsible for Records Management for the department
Lead efforts to ensure City web content and published documents comply with applicable web accessibility requirements (including those under the ADA Title II Web and Mobile Application Accessibility Rule and WCAG 2.1 Level AA), including learning relevant guidance, coordinating reviews, and collaborating with IT, content authors, and external partners to bring content into compliance
Other duties as assigned
Qualification
Required
High school diploma and a minimum of five years of general administrative support, including customer service experience, or equivalent
Proficiency in Microsoft Office Suite
Knowledge of governmental practices and policies
Ability to perform work requiring a high degree of concentration and judgment in interpreting practices and procedures to solve problems
Ability to work independently, and to prioritize duties
Ability to use a personal computer and general office software plus State and City specific computer software applications
Knowledge of construction and requirements of construction projects in a municipality
Knowledge of bid and contract processes
Ability to coordinate multiple projects simultaneously
Verbal and written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials
Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of the department
Interpersonal skills sufficient to exchange and/or convey information, receive work direction, and maintain effective working relationships
Physical effort is generally light; however, incumbents need to be able to lift up to 25 pounds occasionally
Duties will at times require extended use of a keyboard
Preferred
Post high school education in Business or related is desired
Previous Public Works / Engineering / Construction experience is desirable
Ability to become proficient in relevant technology systems and software applications of the City within 6 months of hire
Benefits
Medical: 9 plans to choose from through Health Partners. All individual plans are fully covered and have leftover money towards other benefits. Family health insurance is also low cost and high quality.
Dental: 2 plans to choose from through Health Partners depending on your dental needs.
Vision: Supplemental Vision plan for glasses and contacts
Long & Short-Term Disability: All full-time employees receive Long Term disability at no cost, with an option to purchase short term disability.
Life insurance: All full-time employees receive a $20,000 Basic Life policy at no cost, with an additional buy up option.
Retirement: All public employees are required by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City. 457 Deferred Compensation plans are also available.
Supplemental Accident, Critical Illness and Hospital Care plans
Employee Assistance Program (EAP): Free and confidential service for all employees and their families
Paid vacation is available to all regular full-time employees and begins with accruing 3.08 hours/paycheck (10 days per year). The amount increases as the years of service increase.
Sick leave accrues at 3.69 hours/paycheck (12 days per year).
Each regular full-time employee is eligible for 13 paid holidays during the year.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase