C-SUITE ASSISTANTS · 14 hours ago
Executive Assistant/Legal Operations Partner to CEO
Greater Chicago Area
Full-time
Onsite
Mid Level
$75K/yr - $90K/yr
3+ years expC-SUITE ASSISTANTS is a high-growth, mission-driven organization seeking a high-caliber Executive Assistant with a strong legal operations foundation to support the Founder/CEO. This role involves managing the CEO's calendar, handling contracts, and providing executive support while maintaining legal documentation and corporate records.
Business IntelligenceManagement Information SystemsRecruiting
Responsibilities
Manage and protect the Founder/CEO’s calendar, priorities, and communications
Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation
Draft and refine executive communications, meeting materials, and SOPs
Prepare executive briefs, agendas, talking points, and follow-up documentation
Coordinate meetings, travel, and logistics with precision and discretion
Own end-to-end contract workflows, including intake, review coordination, version control, execution, filing, and renewals
Maintain and deploy standard agreements (NDAs, MSAs, SOWs, vendor agreements), escalating deviations or risk areas as appropriate
Maintain organized corporate and legal records, including board consents, resolutions, and key governance documents
Build AI-assisted systems for contract tracking, renewals, reminders, templates, and documentation standards
Qualification
Required
3+ years of experience supporting founders, executives, or senior leaders in executive assistant, executive operations, or legal-adjacent roles
Manage and protect the Founder/CEO's calendar, priorities, and communications
Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation
Draft and refine executive communications, meeting materials, and SOPs
Prepare executive briefs, agendas, talking points, and follow-up documentation
Coordinate meetings, travel, and logistics with precision and discretion
Own end-to-end contract workflows, including intake, review coordination, version control, execution, filing, and renewals
Maintain and deploy standard agreements (NDAs, MSAs, SOWs, vendor agreements), escalating deviations or risk areas as appropriate
Maintain organized corporate and legal records, including board consents, resolutions, and key governance documents
Build AI-assisted systems for contract tracking, renewals, reminders, templates, and documentation standards
Strong written and verbal communication skills with a polished and professional demeanor
Detail-oriented with strong follow-through and accountability
Tech-savvy with experience using modern productivity, collaboration, and e-signature tools (Google Workspace, Slack, DocuSign, Asana, Notion)
Calm under pressure, resourceful, and confident operating with autonomy
Highly trustworthy with exceptional discretion and sound judgment
Preferred
Bachelor's degree preferred, or equivalent experience
Legal administrative/paralegal experience preferred
Demonstrated proficiency using AI tools for efficiency and productivity (e.g. ChatGPT, Microsoft Copilot, Claude, Gemini)
Extremely organized, proactive, and comfortable managing multiple priorities in a dynamic environment
Benefits
Medical insurance
Paid time off
Potential equity participation
Company
C-SUITE ASSISTANTS
C-Suite Assistants is a service provider specializing in supporting executives and senior management teams with administrative assistance.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Carol Coleman
Managing Partner and Principal
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