COURTS SINGAPORE · 5 hours ago
Operations Coordinator
Detroit, MI
Full-time
Onsite
Entry Level
$60K/yr - $75K/yr
1+ years expU.S. Courts is responsible for overseeing court operations and ensuring compliance with judicial requirements. The Operations Coordinator will manage court reporter assignments, monitor transcript production, and assist with operational planning and coordination.
E-CommerceElectronicsHome Appliances
No H1B
U.S. Citizen Only
Responsibilities
Administer, monitor, and implement the district's Court Reporting Management Plan and recommend changes to the plan
Calendar court reporting services daily and make adjustments in scheduling and assignments as circumstances require. Assign and distribute reporting tasks and balance the in-court/chambers workload of reporters
Ensure official court reporters and contract reporters adhere to Judicial Conference requirements. Monitor timely preparation of transcripts
Arrange for contract court reporter services as approved by the circuit judicial council
Approve the use of substitute reporters by official court reporters
Assist in projecting budget needs for contract reporting services, electronic sound recording equipment, furniture, equipment, new official reporter positions, and temporary reporters
Schedule electronic sound recording services for district judges and magistrate judges, as required. Ensure equipment is in operating condition. Oversee the transcription of electronic sound recordings into transcripts
Act as liaison between parties and court reporters in connection with transcript orders, delivery, billing format, and rate to ensure compliance with Judicial Conference requirements
Process invoices and vouchers for payment of contract court reporters. Audit official court reporter invoices for billing of official transcript and contract hours to determine compliance with the fee schedule and contract rates
Prepare correspondence in response to inquiries concerning transcript processes
Upon request by the Operations Supervisor, assists with the planning and coordination of work activities in the Operations unit
Under the direction of the appropriate committee and/or judge, coordinates the Court's Pro Se Prisoner Mediation program
Maintains a database of information on the Pro Se Prisoner Early Mediation program
Maintain electronic sound recordings and shorthand notes for the court. Oversee the disposal and archiving of electronic sound recordings and shorthand notes prepared by official court reporters
Prepare statistical summaries, reports, and data for in-district use and for judges, the clerk of court, and the Administrative Office. Create and maintain records regarding which reporters covered any given hearing
Monitor and approve leave for official reporters. Submit bi-weekly time and attendance control reports
Perform other related duties as assigned
Qualification
Required
High school graduation or equivalent with a minimum of one year of specialized experience as defined below. For placement above the minimum, at least two years of specialized experience is required
Specialized experience is defined as progressively responsible administrative support experience in a professional office setting requiring the regular and recurring application of administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated technology for word processing, data entry and report generation
Consistent, high quality past job performance demonstrating sound ethics and judgement
Ability to do detail-oriented work with limited supervision
An attendance record that indicates reliability/commitment
Excellent verbal and written communication skills (grammar, spelling, punctuation, etc.)
Excellent organizational and time management skills
Strong analytical reasoning skills
Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet stringent deadlines
Ability to be tactful and work cooperatively with others, including judicial officers, the public and colleagues
Proficient in the use of Microsoft Word and Excel; in conducting internet searches; in using e-mail applications and in the use of computer file structure and other computer applications
Benefits
We offer employees a diverse group of benefit programs and family friendly flexibilities to meet the needs of you and your family.
Company
COURTS SINGAPORE
COURTS has been serving generations of families in Asia for more than four decades.
501-1000 employees
Funding
Current Stage
Late StageRecent News
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