Clearwater Analytics (CWAN) · 5 hours ago
Executive Assistant - R&D
Office - New York
Full-time
Onsite
Mid, Senior Level
$66K/yr - $94K/yr
5+ years expClearwater Analytics is a company that specializes in providing analytics solutions, and they are seeking an Executive Assistant for their R&D department. This role involves supporting leadership by managing executive calendars, preparing information for meetings, and providing high-level administrative support while fostering a productive work environment.
AccountingAnalyticsData IntegrationInsurTech
Responsibilities
Acts as primary access agent, manages calendars, and prepares the executive for meetings, ensuring a well-organized schedule
Collects and prepares information for use in discussions/meetings of executive staff and outside individuals, facilitating informed decision-making
Performs high-level, confidential administrative support, maintaining discretion and trustworthiness
Possesses the ability to complete complex tasks and projects quickly with little to no guidance, demonstrating a high degree of self-sufficiency
Reacts with appropriate urgency to situations that require a quick turnaround and takes effective action without having to know the total picture, showcasing adaptability
Processes monthly expense reports efficiently, contributing to financial accountability
Assists with organizing Clearwater's annual company party, fostering team cohesion and a positive work culture
Understands basic company organization, working relationships, and business partner roles and responsibilities, contributing to a harmonious work environment
Successfully manages a complex executive calendar, handling scheduling and prioritization effectively
Tracks and helps drive completion of key deliverables and follows up on outstanding items, ensuring that projects stay on track
Streamlines inbound/outbound communications, maximizes productivity, and ensures all requests receive attention with the proper level of urgency, promoting efficiency
Assists with planning Clearwater's annual calendar and facilitates the integration and prioritization of business activities, such as financial operational planning meetings
Successfully manages a complex executive calendar, including vetting, prioritizing, and providing recommendations for scheduling
Coordinates total travel, including air and ground transportation, hotel reservations, security, visas, and other travel documentation, ensuring a seamless travel experience
Maintains an efficient flow of information between all levels, including internal and external contacts, on a wide spectrum of plans and priorities
Drafts internal and external communications on behalf of the executive, maintaining a professional and consistent tone
Assists the team with budgets, invoices, and successfully resolves any accounts payable or accounts receivable issues
Assists with annual budget and headcount planning, contributing to the financial stability of the organization
Files expense reports and proactively track reimbursement status, promoting financial accountability
Manages projects, internal and external meetings, and large-scale events from budget planning through logistical coordination, ensuring successful outcomes
Partners with Facilities, IT, and security to resolve any logistical issues, contributing to a smooth operational environment
Assists with the full life cycle of executive recruiting, including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding, supporting the growth of the organization
Qualification
Required
Outstanding verbal and written communication skills enable effective collaboration and clear articulation of ideas
Strong organizational and interpersonal skills foster a productive work environment and positive relationships with colleagues
Excellent attention to detail and strong documentation skills ensure accuracy and thoroughness in all project-related tasks
Exceptional problem-solving abilities empower individuals to overcome challenges and find innovative solutions to complex issues
Strong computer skills, including proficiency in Microsoft Office
Bachelor's degree in business administration, communication, or related field
5+ years relevant experience in an executive administration or Office Manager role
Preferred
Salesforce experience strongly preferred
Financial markets understanding preferred (or the desire to learn)
Benefits
Health/vision/dental insurance
401(k)
PTO
Parental leave
Medical leave
STD/LTD insurance benefits
Company
Clearwater Analytics (CWAN)
Clearwater Analytics (NYSE: CWAN) is transforming investment management with the industry’s most comprehensive cloud-native platform for institutional investors across global public and private markets.
1001-5000 employees
H1B Sponsorship
Clearwater Analytics (CWAN) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (17)
2023 (15)
2022 (22)
2021 (11)
2020 (11)
Funding
Current Stage
Public CompanyTotal Funding
$1.97B2025-12-21Private Equity
2025-12-21Acquired
2025-05-12Post Ipo Equity· $261.81M
Leadership Team
Sandeep Sahai
CEO
James Cox
Chief Financial Officer
Recent News
Company data provided by crunchbase